On-line MANAGER’S CHECK (MC)

REGISTER
 OBJECTIVES
1. Customer Satisfaction
• Online confirmation of MC issuances
2. To provide branches/EOs with:
• Online MC Register
• Real time viewing of MC issuances
3. Minimize BSP findings on incomplete details of MC
4. To capture MC issued amounting to more than P500,000.00
as AMLA covered transaction.(Eliminates manual encoding in
the AMLADES
 PROCESSING OF MC
(Branch Manual Chapter 11)
o The check for encashment shall be properly endorsed by the
payee named therein;
o Check issued by other LBP Branches shall be subject to
confirmation regardless of amount
o Verify if MC is under Stop Payment Order (SPO)
o Authorized signatories appearing on the MC/GC shall be
verified against the LBP List of Signatories.
o Encashment shall be approved in accordance with the CASA;
o Payee’s signature shall be verified against identification card
or other acceptable documents.
 CASA Provision
o Item B.8.2 of the CASA requires the approval of the
Any one (1) of the following for encashment of LBP
MC/DD/GC issued by other branches (subject to
confirmation regardless of amount):

o Operations Supervisor
o Asst. Head, Branch BOO
o Head, Branch
 BBS Memo dated July 14,2014
on MC Negotiation
1. MC negotiation issued by other LBP branches
should be processed in accordance with BM
and CASA.
2. Payee’s signature shall be verified against
identification card or other acceptable
documents.
3. BH to exercise flexibilities whether to allow
encashment or deposits depending on the
volume of business the clients have with LBP
 PROCEDURES
o NAC to encode details of MC issued (before or after
release of MC to client)
o Once encoded the file will be immediately uploaded to
the MC database.
o To verify check issuance:
o Accommodating branch to encode the MC number
o MC screen will display the details of the check
o Once OK, OA to verify signatures affixed on MC based
on List of Authorized Branch Signatories
o If OK, forward the MC to Teller for encashment or
ONUS Deposit
 PROCEDURES
o Accommodating Branch to immediately update status of the
MC negotiated (enc or onus)
o For MCs received after clearing cut off time, accommodating
branch to prepare IOA
o In case of inadvertent change of status by the branch where
the MC is presented, reverting back of status thru MCR3
screen shall not be allowed. This will be handled procedurally
by notifying the IB which shall do the necessary correction/
reversal of MC status thru MCR2 screen
 SYSTEMS TO BE USED:

o FIASCICS
o Modules for MC Register Screen
MCR1 Add Module
Reversal/ Delete
MCR2
Module (Supervisor)
Inquire/ Update
MCR3
Module (IB)
MCR4 Update Module (User)
 MCR1:USER INPUT FIELD

USER INPUT FIELD FIELD PROPERTIES

Check Number Mandatory; 10 digit/Numeric
Format: 9999999999
Date Issued Mandatory
Format: MM/DD/YYYY
Amount Mandatory; 13 (v2)/Numeric
Format: 9999999999,999.99
Account Number Optional; 10 characters/ Alphanumeric
Format: 9999999999
USER INPUT FIELD FIELD PROPERTIES
Mandatory; 5
ID Type Characters/Alphanumeric;

SUGGESTED VALUES:
SS SSS
GS GSIS
DL DRIVER’S LICENSE
SC SCHOOL ID
CO COMPANY ID
VT VOTERS ID
PS PASSPORT
RF RADIO FREQUENCY
UM UNIFIED MULTI-PURPOSE ID
 USER INPUT FIELD FIELD PROPERTIES
ID No. Mandatory; 12 Characters/
Alphanumeric

Payee Name Mandatory; 55 Characters/

Alphanumeric

Payee’s Address Mandatory; 55 Characters/

Alphanumeric

Buyer’s Full Name Mandatory; 55 Characters/

Alphanumeric

Buyer’s Address Mandatory; 55 Characters/

Alphanumeric

Purpose of Purchase Optional; 55 Characters/

Alphanumeric
MCR2: REVERSAL/DELETE MODULE
For Issuing Branch (Supervisor Access)

From To
01 – Negotiated (OTC) 00 – OS
02 – Cancel 00 – OS
03 – SPO/Hold 00 – OS
04 – ICC 00 – OS
 MCR3: INQUIRE/UPDATE MODULE
1. For On Us transactions : Limited to inquiry only
(Issuing Branch)
2. For IB transactions (Accommodating Branch):
Lmited to inquiry and updating of status :

From To

00 – OS 01 – Negotiated (OTC)
 MCR4: UPDATE MODULE
For Issuing Branch (User Access)

From To
00 – OS 01 – Negotiated (OTC)
00 – OS 02 – Cancel
00 – OS 03 – SPO/Hold
00 – OS 04 – ICC
 Available Status of Managers Check

Status Code Status Description

00 Outstanding
01 Negotiated (OTC)
02 Cancel
03 SPO/Hold
04 ICC

STALE Status in the applicable MCR screens were removed. Due to non-
applicability of stale status for MC, system will allow processing of MC
even though MC is outstanding for six (6) months and beyond.
 REPORTS
Daily Reports
o List of Outstanding Manager’s Checks as of the day
o List of Manager’s Checks Issued Today
o List of Manager’s Checks Negotiated Today
o List of Manager’s Checks Cancelled Today
o List of Manager’s Checks Turned 180 days Today
o List of Manager’s Checks tagged as SPO/Hold for the day
o Manager’s Checks File Maintenance Report
o Summary of Manager’s Checks Status
 REPORTS
Monthly Reports
o List of Manager’s Checks issued for the month
o List of Manager’s Checks negotiated and cancelled for the
month
o List of Accumulated Manager’s Checks Turned 180 days
and beyond
o List of Manager’s Checks Tagged as SPO/Hold for the
month
 CONTINGENCY PROCEDURE
o In case the MC being presented cannot be found in
the Online MC Database, accommodating branch
shall confirm its issuance and details with issuing
branch.

IMPORTANT
o BBS or Executive Order shall be issued for the final
guidelines.
thank you…