Oracle Projects

by Ravi Mohan
 Introduction

• What is OPA? It is the Project Accounting Module of Oracle Applications E-Biz

Suit. Project Accounting Consists sub modules known as Project Costing and
Project Billing.

• Where it is used? This product is extensively used in Industries where Business

is handled in the form of Projects. For example Industries such as Software
Services, Construction and Petroleum.

• Why it is used? It is used for capturing Cost, Generating Revenue and Invoicing.

• Who uses it? Finance Users, Project Mangers and Key Members of the
Project.
 Functional Overview
• Project Management: Budgeting, Resource Allocation and Billing
Information

• Human Resources: Employee Related Information and Assignment

Information

• Cost Collection System: Time and Expenses can be Entered directly in

OPA

• Status Reporting: Costing, Revenue and Invoicing Details are maintained

period wise at both project and task level

• Customer Invoices: Invoices Generated in OPA can be interfaced to

Receivables

• Accounting Transactions: Journal Entries are created for every transaction

entered. Accounting is done using Auto Accounting rules.
 Functional Assimilation Diagram

Project Projects Cost Collection

Management Systems

Budgets Expenditures

Human Resources Oracle Projects Engine

Status Reporting Customer Invoice Accounting Transactions

• The Integration with other Oracle and non-Oracle Modules is the basis
behind the flow of data / information in Oracle Projects.
 Technical Overview

• Oracle Project Costing

This module captures all Time Related, Supplier Invoice and Miscellaneous related
Costs w.r.t a Particular Project
• Oracle Project Billing
This module helps in Revenue Generation and Billing for individual Projects
 Oracle Billing

Oracle Project Billing

Functionalities

Oracle Project Define Revenue and Generate Create Integration with

Costing Functions Invoicing Rules for Revenue Invoices General Ledger
Projects and Receivables
to Process
Revenue and
Invoices

• Revenue is interfaced to General Ledger and Invoices to Oracle

Receivables

• Revenue is generated using various methods including time and

materials, percent complete and cost plus
 Integration Overview

Human Customers Inventory Project Project

Resources Manufacturing Management
Employees,
Jobs & Customer Issues Costs Plan Using Actual
Timecard Organizations AMG

Oracle Projects
Post Supplier
Invoice, Report
Usage Costs, Report Invoices
Invoice Balance
Labor Costs Committed Adjustments
And Revenue Costs Exp Reports
Invoice Capitalized
Adjustments Asset Costs

Payroll Purchasing Payables Assets Receivables

Service
Post
Post Actual Post Cash
Post Payroll Post
Expense Receivables
Costs Asset Costs

General Ledger

• Data is Interfaced between applications using Activity

Management Gateway (AMG)
 Integration with Oracle Purchasing and Oracle Payables

Auto
Requisitions Create

Interface
Matching
Invoices from Expenditures
Purchase Invoices Payables to
Orders Projects

Oracle Purchasing Oracle Payables Oracle Projects

• Information entered at Requisition level about projects will flow

through the document i.e.
Requisition  Purchase Order  Invoice  Expenditure in projects
 Customer Billing Overview

Create Create approved Baseline Revenue

Contract Project Revenue Budget the Budget Generation

Tieback Transfer to Approval & Prepare a

Process Receivables Release of Draft Invoice
Draft Invoice

Rectify the
Errors

• Imported Invoices will have information about project in certain

flex fields and this is used as a cross reference within Oracle
Projects.
 Interface of Asset Cost to Oracle Assets

Interface Asset Post Mass

FA Mass Additions
Asset Cost Costs to Oracle Additions
Lines Assets Table

Interface
Asset to GL Journal
FA Asset General
Tables Tables
Ledger

Oracle Projects Oracle Assets Oracle General

Ledger

• Integration with Oracle Assets helps in managing capital Projects

and update fixed assets records when assets are placed in service.
 Interface of Costs and Revenue with Oracle General Ledger

Interface Costs Journal

Cost & Revenue And Revenue to GL Interface Import
Distribution General Ledger Tables
Lines

Tieback Costs GL
And Revenue GL Journal Posting
Tables

Oracle Projects Oracle General Ledger

• Oracle Projects lets users to validate costs, revenue, expense,

liability and other accounts determined by auto accounting
against the chart of accounts.
 Transaction Import Process in Oracle projects

External Cost Collection

Systems

Update the appropriate rejected transactions

Load the Transactions in External System and re-import the data.

Transaction
Import PA Transaction
Interface audit table
PA Interface Table

Update Rejected transactions in the

Validate all
Uploaded interface table depending on the
Transactions Invalid source.

Valid
Transactions to be either
Create Expenditure Purged or to be updated
Batches in PA with status “accepted”
in PA Interface

• Time card Entry, Payroll, Payables , Manufacturing are some of

the external systems.
 Conclusion

 There are variety of functionalities available in Oracle Projects, from the

project status Inquiry form to the data warehousing facilities illustrate the

sharpening focus of the E-Business Suite in drawing the data

out of the system.

 The Self Service cost collection mechanisms ensures of

central Control but allows the distributed entry by the Users
with information.