Enterprise Resource

Planning (ERP)
Project Group

Ali KODAL
Cagdas GUR
Dalvin EBIWARE
Ferdad MOTARJEMI
Mustafa Gündeğer
 What is Enterprise Resource Planning (ERP)?
 How ERP systems are implemented within
companies?
 Companies before ERP Systems
 EMU Real Case Example
 Companies after ERP Systems
 EMU Real Case Example
 Sap Program Structure in Printing Process
 E.M.U. ERP Systems
 ERP Software Companies
 Istanbul Fast Ferries (IDO) Uses SAP
 How Engineers benefits from ERP systems?
 SAP shareholders
 COMPUTER INTEGRATED
MANUFACTURING - CIM

 "CIM is the integration of total

manufacturing enterprise by using
integrated systems and data
communication coupled with new
managerial philosophies that improve
organizational and personnel efficiency."
Subsystems of CIM operation:

 CAD/CAM (Computer-aided design/Computer-aided

manufacturing)
 ERP (Enterprise resource planning)
 CAPP, (Computer-aided process planning)
 CNC (computer numerical control) machine tools
 DNC, direct numerical control machine tools
 FMS, flexible machining systems
 ASRS, automated storage and retrieval systems
 AGV, automated guided vehicles
 Robotics
 Automated conveyance systems
 Computerized scheduling and production control
 CAQ (Computer-aided quality assurance)
 A business system integrated by a common database.
 Lean Manufacturing
What is Enterprise Resource
Planning (ERP)?
 ERP is an enterprise-wide information
system designed to coordinate all the
 resources,
 information,
 activities needed
to complete business processes such as;
 order fulfillment
 billing.
How ERP Systems Works?
 A typical ERP system would use multiple
component of computer software and
hardware to achieve integration

 ERP delivers a single database that

contains all data for the software module
 n
r
a
e
n
Dr
Da c
eec
n
ers
n d
rsa
eda
e
Solutions of ERP
 Financial Management
 Inventory Management
 Purchasing
 Sales Management
 Production Planning
 Advanced Visual Planning
 Manufacturing Management
How ERP systems are
implemented within companies?
 ERP Software Companies start analysing
the prospective company(s), identifing
their individual needs.
 Setup of ERP systems
 For Mid-size companies 5-12 months
 Large Companies 6-18 months
Companies before ERP Systems
Example of EMU

 Industrial Engineering Faculty wants to

buy a new Printer.
 For this reason Secretary gives a
purchasing order by filling purchasing
order forms.
 Next slide shows how this purchasing
request process flow was working before
ERP systems.
New Printer Purchasing Process
1. Purchase order form for a new printer
2. Head of Department Confirmation- Faculty Head
3. Purchase order document sent to E.M.U. Account Office
4. Account Office Secretary sents the purchase order to the Responsibles
5. Purchase order- Responsible personal Confirmation
6. Purchasing department- Manager Confirmation
7. Transfer to Finance Department Secretary for processing
8. Finance Department Responsible’s Confirmation
9. Transfer to Rector’s Office
10. Rector’s Secretary- Confirmation
11. Confirmation Transfer, to Purchase Department Secretary
12. Purchase Responsible personal commends with Purchase:
 Example: Before ERP Systems

Tran
sfer
to A
c
Offic countin
e g

ance
Fin
t o
ns fer rtmen
Tra Depa
Transfer to
Accounting Office
Trans
fer to
M anage
r

Secretary’s New printer

application
Companies after ERP Systems
Example E.M.U. IE Faculty

 Industrial Engineering Faculty wants to

buy a new HP Printer.
 For this reason Secretary gives a
purchasing order with using E.M.U.
Online ERP systems.
 Next slide shows the purchasing order
process flow with ERP Systems.
E.M.U. After ERP Systems
REQUEST OF NEW SAP SYSTEM ONLINE
SECRETARY CONFIRMATION
HP PRINTER HEAD OF DEPARTMENT

SAP SYSTEM ONLINE

SAP SYSTEM ONLINE FINANCIAL
CONFIRMATION PURCHASE
PURCHASEING MANAGER ACCOUNTING
RESPONSIBLE

SAP SYSTEM ONLINE SAP SYSTEM ONLINE

CONFIRMATION CONFIRMATION
FINANCE DEPARTMENT RECTORS OFFICE

PURCHASE
OF NEW SAP SYSTEM ONLINE
HP PRINTER PURCHASE DEPARTMENT
In this real case there the benefits of the
ERP systems

 Online Data Flow decreases the process time

 Fast & Online Confirmation
 Less Paperwork
 No need for folder storage
 Database Security
 Less Employee needed
 Easy Financial Management
 Better Inventory Management
Example E.M.U. IE Faculty

 One of instructor gives printing order to

the secretary.
 Next slides shows the process flow and
how the system works step by step.
  SAP Program Structure in Printing Process
Open program
Request Form is selected for Printing Office.

secretary receives a code from program

cess
pr o
ti ng f the
n
Secretary confirms on the SAP program
e pri list o
h
en
t the r.
Th ps to cente
dro ting
n
pri

signed
After
signin
g the
p ap e r
the fo
rm is sen
t to s
ecret
ary

numbe
r
instruc is sent to in
tor fill struct
w ork ed a s or a nd
mall p
aper
Printing Process Flow Diagram
Printout Process of IE Department
Secretary of the department opens SAP page.

User 1. security step 1 is for

Password
IE DEPT
2. security step 2 is
Sign In for Administrator.

EMU Information Department

Purchasing & Inventory Control Management

Create Request

Editting Managerial Unit Request

Confirmation
Request List
Printout

After Second step menu is shown

3. Request Form is selected for Printing
Office.

4. Then, title of the request, course code,

instructor name, work category, and
office telephone number is filled by
secretary
Printing Department Request Form User
Subject of Request

Printout Materials will be selling in bookstore

Work type

Next

Name Surname Phone

Definitions
5.Secretary receives a number (code) from program.
6.This number is sent to the instructor and the
instructor fills a short form.
7.After he/she signed the paper the form is sent to the
secretary;
8.Secretary confirms on the SAP program.
9. Accounting office is informed and cost is calculated,
check to see if Industrial Engineering has the
required budget. After approval
10.Then the printing process drops to the list of the
printing center.
11. Inventory management is informed.
12. Purchasing Office is informed simultaneusly.
 EMU ERP SYSTEMS
• 6.00cc SAP
• ORACLE 10.2

MM MODULE Material Management

FI MODULE Financial Management
CO MODULE Controlling Operations
AA MODULE Asset Accounting
FM MODULE Funds Management
 What is SAP MM?
SAP MM (Materials Management)
 SAP MM is a module is used for Procurement Handling
and Inventory Management.
 The module has two important master data - material
and vendor.

 Broadly, the various levels that can be defined for a

SAP MM implementation are:
 Client,
 Company Code,
 Plant,
 Storage Location,
 Purchase Organization.
 Material Management (MM)
LOGICAL STRUCTURE
 supplier  Distribution

 vendor  customer
 production
 SAP FICO

Financial Accounting (FI) Module

 The SAP FICO module includes 2 major categories;
 Financials (FI)
 Controlling (CO)

FI (Financial Accounting) module includes;

 Accounts payable
 Accounts receivable
 General ledger
Controlling (CO) Module
The CO (Controlling) Module has multiple configuration
steps that must be followed for complete implementation
of this module.

 Cost Center
 Order Management
 Commitment Mgt
 Profit Analysis
 Acty-Based Costing
ERP Software Companies
& Marketshares
Software Market Share
SAP 15.6
Peoplesoft 4.9
SAP; 15,6 Oracle 4.8

Peoplesoft;
Baan 3.0
4,9
CA 3.0
Oracle ; 4,8
JDE 2.2
Baan; 3
Others ; 59 CA; 3 SSA 2.1
JDE; 2,2
GEAC 2.0
SSA; 2,1
GEAC; 2
IBM 1.8
IBM; 1,8 JBA 1.7
JBA; 1,7
Others 59.0
Istanbul Fast Ferries (IDO)
Uses SAP Software
 Istanbul Fast Ferries
(IDO)
• Annually 91 million passanger
• Annually 5,5 million vehicles
• Dailly 1,200 navigation capacity
• 90 Ships
• 82 Terminals
• 3,200 personel
• 314 Million YTL endorsement
 PASSANGER
MAINTENANCE

SAP CENTER

EMPLOYEE FUEL

PASSANGER

PASSANGER
SAP Systems arranges relationship between;

 shipping conditions,
 route determination,
 shipping point,
 employee conditions,
 fuel supply,
 maintenance
Combine these variables in order to
determine optimal transportation mode and
service levels.
Controlling Module (CO)

 IDO passanger can send SMS to IDO

SAP system and get the information
about shipping route times.
 This process is a service of Controlling
Module.
 Istanbul Fast Ferries
SAP SYSTEM’s first step

PM Plant Maintanance
MM MODULE Material Management
CO-CCA MODULE Controlling Operations
FI MODULE Financial Management
• FI-AA MODULE Asset Accounting
• FM MODULE Funds Management

HR-PA Human Resource- Professional

Association
PM - Plant Maintenance
 Equipment and Technical Objects (PM-EQM)
 Preventive Maintenance ( PM-PRM)
 Maintenance Order Management (PM-WOC)
 Work Clearance Management (PM-WCM)
 Information System (PM-IS)
 Workflow Scenarios (PM/CS)
 Istanbul Fast Ferries
SAP SYSTEM 2nd step

TR-CM Data Adjustment in Cash Management

TR-TM Treasury Management
HR-PD Human Resources Performance Evaluation
CO-PA Profitability Analysis
WF Work Flow
 Istanbul Fast Ferries

BENEFITS OF SAP SYSTEM FOR IDO

 Increased efficiency of whole system,

 Prevented from the same procedures repetition,
 Easy access of any information from the huge
databank,
 Easy tracking and control of past transactions,
 Standardization of transactions and information
security, and
 Measurable timing of transactions and delagation.
How can Engineers benefit
from ERP systems ?
Usesful SAP Modules for
Engineers
 MM- Material Management
 Better Procurement Handling
 Orginized Inventory Management
 Easy Purchase Organization
 Faster Storage Location
 PM – Plant Maintenance
 Maintenance Order Management
 Equipment and Technical Objects Coordination
 Preventive Maintenance
 Workflow Scenarios
 Work Clearance Management
 MM Information System

PURC L
H AS N T RO
ING C O
I NF O
T O CK hase
Purch SYST S ct io n p
asing
gro
EM Produ
Vend up
or MM ge
Stora
Mate
rial g ial
roup Mater
Mate
rial
Batch
ABC lysis
analy a n a
sis ABC
o c k value
S t
ing
Plann
e an alysis
l
Flexib
Material management system is feed by
the information that comes from;

- purchasing information system and,

- stock control
 OUTPUTS of ERP Systems

DOCUMENTS
Printer Proposal Fax
Orders approval
Delivery plans
Shipping papers

Telex Warehouse check list

Mail
Material document
Accounting document
Delivery/shipping document
Invoice
Dept & credit doc.
Teletext EDI
SAP Packet Providers
SAP Packet Providers