FI-01

General Ledger
Accounts Payables

 SAP AG
 Financial Accounting Process Flow-GL & AP

•General Ledger Posting

•Account Management
•Cash Journal Posting
•AP-Invoice / Credit Memo Processing
•Outgoing Payments
•Special GL Transaction
•Account Management

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 Financial Accounting Process Flow-GL

•General Ledger Posting

•Document Posting/Change/Display
•Display/Change Line Items
•Posting/Parking /Print Cash Journal
•Account Management
•GL Balance Display/Account Clearing

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 Financial Accounting Process Flow-AP

• Special GL Transactions
• Down Payment Request
• Down Payments made
• Down Payment Clearing
• Accounts Payable Posting
• Invoice/Credit Memo Posting / Change
• Outgoing Payments
• Display/Change Line Items
• Document Reversals
• Account Management
• Account Balance Display/Account Clearing
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 General Ledger Postings

Objectives
To understand the basic structure of an FI document in SAP R/3 system.
To create a new G/L posting.
To post an already parked document.
To learn difference between Parking & Posting a document.
To view the existing posted documents.
To change/display document and document line items.
To reverse a posted document (Single/Mass reversals).

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 The R/3 FI Document

The R/3 system uses the document principle : Postings are

always stored in document form. The document remains as a
complete unit in the system until it is archived.

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 The SAP Document Principle

The R/3 system records at least one document for every

business transaction. Each document receives a unique
document number.

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 Document Types

The document type controls the document header and is used

to differentiate the business transactions to be posted, e.g.
customer invoice, vendor payments, etc.

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 Important Standard Document Types

Document type AB allows postings to all account types.

All other document types limit the types of accounts you can
post to. Document type DG, for example, allows you to post to
customer (D) and G/L accounts (S) only.

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 Document Number Ranges

The document number range defines the allowable range in

which a document number must be positioned and cannot
overlap.
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 Changing Document

• Changes at 2 levels: -
Document header & Line item.

• Certain fields cannot be changed:-

Amount & Posting key.

• Other fields can be changed:-

Text & Allocation.

• System tracks all changes to documents.

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 Reversing Document

A document may be reversed either by entering a standard

reversal posting or entering a negative posting
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 Standard / Negative Reversal Posting

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 Standard / Negative Reversal Posting

The standard reversal posting causes the system to post the

debit in error as a credit and the credit in error as a debit. The
standard reversal posting causes an additional increase in the
transaction figures.

The negative posting also posts the debit in error as a credit

and the credit in error as a debit. This time the posted amount
is not added to the transaction figures but it is subtracted
from the transaction figure of the other side of the account.
This sets the transaction figures back to as they were before
the incorrect posting took place.

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 General Ledger Account Management

Objectives
To understand the basic concepts of Account Balances & Transaction Figures vis-à-vis Document Posting.
To Display Account Balances and zoom in to display/change of line items.
To understand what is Open Item Management in the SAP R/3 system
To perform different types of Open Item Clearing alternatives

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 Line Item Display

Transaction figures are the sums of line items on the debit or credit
side. The balance is the difference between the debit and the credit
transaction figure.
The field “line item display” is a control field in the company code
segment of an account.
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 THANK YOU

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