Application Software

Computers Are Your Future
Twelfth Edition
Chapter 5: Application Software: Tools for Productivity
Copyright 2012 Pearson Education, Inc. Publishing as Prentice Hall
Application Software: Tools for Productivity
Objectives
Understand how system software supports application software. List the most popular types of generalpurpose applications. Discuss the advantages of Web-hosted technology and file compatibility.
Objectives
Discuss the advantages and disadvantages of standalone programs, integrated programs, and software suites. Explain the concept of software versions and software upgrades.
Objectives
Understand how commercial software, shareware, freeware, and public domain software differ. Understand basic concepts of using application software.
GeneralGeneral-Purpose Applications
Application software
o Any program that gives the user the ability to complete work on the computer
General-purpose applications
o Enable users to complete common tasks Examples: word-processing, spreadsheet programs
GeneralGeneral-Purpose Applications
General-purpose application software
o o o o Productivity programs Media and graphic software Internet-based software Home and education programs
Productivity Programs
Productivity programs
o Make it easier to do work o Examples Word-processing software Spreadsheet or database software Presentation software Project management software Personal information management software
Microsoft Office 2010
o o o o o Office Button changed to File tab on Ribbon Allows customization of the Ribbon Live preview for the paste clipboard Option to capture and insert screen shots Enhanced multimedia editing ideo cutting Removing backgrounds Recording a slide show as a video o Office Web applications Free online companions to Word, Excel, PowerPoint, OneNote Real-time buddy list identifies who is currently editing a document o Stronger security settings for working on collaborative projects
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Shared Office Interface
o Features interfaces similar to Microsoft s Windows operating systems Application window Application workspace Document Title bar Window control buttons: minimize, restore down/maximize, close Window border Status bar Scroll bars and scroll arrows Ribbon Tab and contextual tab Group Quick Access Toolbar
Copyright 2012 Pearson Education, Inc. Publishing as Prentice Hall 12
Microsoft Word 2010
o Automatic text wrapping o Find and Replace utility o Ability to cut, copy and paste text, images, and screen captures Within document Between documents and programs o Editing and formatting tools insert headers, footers, page breaks, page numbers, and dates o Embed pictures, graphics, charts, tables, footnotes, endnotes, & more o Add tables, columns, tabs, bulleted or numbered lists o Theme feature provides precreated color schemes and font selections o Live Preview option o Portrait or landscape orientation print options
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Microsoft Excel 2010
o o o o o Leading spreadsheet program for business and personal use Stores and manipulates numbers Modeling/what-if analysis prediction of things that might happen Each file is a workbook holding worksheets with columns, rows & cells Spreadsheet entries and features Labels Formulas Mathematical formulas Functions Argument set Charts Sparklines
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Microsoft Access 2010
o Database management system Designed to
o Store related data in tables o Create relationships o Generate forms, queries, & reports
o Features of Access Table Data set Form Filter Query Report

Microsoft PowerPoint 2010
o Popular program used to create and deliver presentations o PowerPoint screen features Slide/Outline pane Notes pane View buttons Slide pane o Includes Professionally designed templates Slide transitions Placeholder and image animation options Animation painter Ability to insert video Convert presentation into a WMV video file
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Microsoft Project 2010
o Useful for the management of one or more projects that can vary in complexity o Features include Visually enhanced timeline emphasizes due dates and deadlines Team-planning capability Portfolio manager monitors allocation of scarce resources and current project costs
Microsoft Outlook 2010
o Personal information management system o Features include E-mail Conversation grouping Ignoring conversations Think before you send feature Calendar with alarms
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Media and Graphic Software

Media
o Refers to the technology used in presenting information including: Pictures Sound Video
Multimedia programs
o Enable users to incorporate more than one type of technology

Multimedia and graphics software programs
o o o o o o o Professional desktop publishing Multimedia authoring Paint, drawing, and animation Image editing 3D rendering, such as CAD Audio Video editing
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Compression and decompression
o Codecs algorithms that reduce file size and allow faster Internet transfer speeds Lossless compression does not delete information needed to reproduce the image without flaws Lossy compression removes some information, but the loss is typically not noticeable o Audio Video Interleave (AVI) Microsoft-created specification for packaging audio and video data into a file

Desktop publishing programs
o Used to create newsletters, product catalogs, advertising brochures, and other documents requiring unusual design and layout normal word processors do not provide.
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Paint programs
o Create bitmapped images (raster graphics) made up of tiny dots known as pixels o Paint program standard file formats GIF JPEG PNG BMP TIFF

Graphics Interchange Format (GIF)
o Lossless compression of simple images o Often used for Web pages
Joint Photographic Experts Group (JPEG)

o Lossy compression of complex images o Also used for Web pages
Portable Network Graphics (PNG)

o Patent-free alternative to a GIF o Lossless compression, suitable for Web use only
Windows Bitmap (BMP)

o Compression optional o Files tend to be large
Tag Image File Format (TIFF)

o Includes descriptive information with the image o Used in publishing
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Drawing programs
o Create vector graphics that can be edited and resized without distortion
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3D rendering programs
o Provide graphic objects with three dimensional effects
Ray tracing
o Manipulates variations in color intensity that would be produced by light falling on an object from multiple directions
Computer Aided Design (CAD)

o 3D rendering programs used by engineers and scientists
Image editors
o Advanced types of paint programs o Can change complicated bitmapped objects, including photographs o Can edit, but not create, bitmapped images
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Animation programs
o Give the ability to create animation from images and run the animation
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Audio software
o Used to capture and process sound used in multimedia presentations
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Standard sound file formats
o o o o o MP3 Windows Media Audio (WMA) WAV Ogg Vorbis Musical Instrument Digital Interface (MIDI)
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Video editors
o Enable the user to: Modify digitized videos Save in at least one of these formats: o Moving Picture Experts Group (MPEG) o QuickTime o Video for Windows

Multimedia authoring systems
o Used to create multimedia presentations o Require a large amount of disk space and memory to run properly
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Web page authoring programs
o Professional development tools that have greater scope to create Web pages Dreamweaver Flash Fireworks
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Applications that Work through and Run from the Internet

Web-hosted technology
o Share files and collaborate Windows Office Live Google Docs o Help avoid file incompatibility
Undesirable Internet software

o Spyware monitors your activity o Pop-up small window that appears in the current browser window o Adware targets products to your interests
Home and Educational Programs

Home and educational programs
o Personal finance and tax preparation software o Home design and landscaping software o Computerized reference software Multimedia dictionaries Encyclopedias How-to guides o Computer games
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Home and Educational Programs

Computer games
o Total sales up to $68.4 billion by 2012 o Started in 1970s o Multiplayer online gaming players interact with characters controlled by other players MUDs (multiuser dungeons or dimensions) gMUDs (Graphical MUDs) MMORPGs (massively multiplayer online role-playing games)
Gaming trends
o o o o Gamers spend an average 18 hrs per week playing games. Two of every five gamers are female. Members of 65% of U.S. households play video games Age of average gamer is 32.
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TailorTailor-Made Applications
Tailor-made applications
o Software designed for specific businesses or users o Often cost more than general-purpose applications because of their development costs
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TailorTailor-Made Applications
Custom versus packages software
o Custom software Developed for a user s specific needs Necessary when an application is not available o Packaged software Developed for the mass market
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Standalone Programs, Integrated Programs, and Software Suites

Standalone program
o Fully self-contained program o Advantages Purchased and installed separately Function by themselves o Disadvantages Take a lot of storage space Do not share resources
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Integrated programs
o Single program that combines the most commonly used functions of many productivity software programs Example: Microsoft Works o Modules (functions) share the same interface o Lacks features

Software suite (office suite)
o Bundle of standalone programs Word processing Spreadsheet Presentation graphics Database Personal information o Share common code, drivers, and graphic libraries
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System Requirements and Software Versions

System requirements
o Outline the minimal level of resources that a program requires
Releases of programs are cited by a year or version number.

o In a version number, a decimal number indicates a maintenance release.
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Time-limited trial versions
o Offered for commercial programs by software companies
Beta versions
o Sometimes available to users Software is in the final testing stages and may contain bugs. Access is free.
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Software upgrading
o How software is kept current. Small fixes to software are called patches. Large or major fixes to software are called service packs or service releases.
Software can be distributed through the Internet and/or purchased in stores.


Documentation
o In print or downloaded from the Internet. Brief tutorials Read Me files Help files
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Software Licenses and Registration

Software license
o Permits the user to install the program on one computer
Site license
o Right to install copies of programs on a precise number of computers
Validate software
o Providing a special code or product key before using it
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Commercial software
o Software that must be purchased May have a trial period Examples o Microsoft Office o Adobe Acrobat o Apple iLife
Shareware
o You may try before purchasing

Freeware
o Free to users as long as users do not sell it to others
Public domain software

o Copyright-free software o Users can modify or sell
Copy-protected software
o Internal process prohibits making unauthorized copies
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Installing and Managing Application Software

Installing
o Moving the software to the hard disk and properly configuring the software
Uninstalling
o Takes the program off the hard disk
Launching
o Moves it from the hard disk to memory
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Installing and Managing Application Software

Options
o Can be chosen to identify program is run
Defaults
o Software settings used by the program unless overridden by the user
AutoSave or AutoRecover
o Automatically saves the users work at specified intervals
Exiting
o Quitting or closing down an application
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Summary
Understand how system software supports application software. List the most popular types of generalpurpose applications. Discuss the advantages of Web-hosted technology and file compatibility.
54
Summary
Discuss the advantages and disadvantages of standalone programs, integrated programs, and software suites. Explain the concept of software versions and software upgrades.
55
Summary
Understand how commercial software, shareware, freeware, and public domain software differ. Understand basic concepts of using application software.
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All rights reserved. No part of this publication may be reproduced, stored in a retrieval system, or transmitted, in any form or by any means, electronic, mechanical, photocopying, recording, or otherwise, without the prior written permission of the publisher. Printed in the United States of America.
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Computers Are Your Future

Copyright 2012 Pearson Education, Inc. Publishing as Prentice Hall