Introduction to Share Point 2007

By
K.RAJESH

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 Agenda
 Introduction to Share Point 2007.
 Difference between WSS and
MOSS.
 Planning Share Point.
 Libraries and Lists.
 Personal sites Vs My Site.
 Info Path Templates.
 Work Flows.

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 Introduction to Share Point 2007

 Share point is a server application technology, or a service

which is used to solve the requirement of the enterprise or
any medium and small organization by supporting the
collaboration, Portal development, business Intelligence for
achieving effective results and to reduce the process task
by providing predefined customizable templates.

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 Share Point 2007 – Key Microsoft
Investment Areas

 Collaboration.
 Portals.
 Search.
 Content Management.
 Business Forms / Processes.
 Business Intelligence.

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 Collaboration

 Document Collaboration – Enhanced workflow and

document information bar
 Wiki and Blogs – Site templates for these
 Project Management Lite – Includes Gantt view of lists
 Email Integration – Email enabled sites
 Contacts / Calendars / Tasks – Two way synchronization
 Offline Lists / Docs – Ability to take content offline in
Outlook
 More …

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 Portals

 Portal Site Templates – Intranets, Internet sites and more

 Site Manager –Managing Share Point navigation, look and
feel and security
 Social Networking – Web parts that connecting
individuals via shared Share Point sites, distribution lists
and others
 Share Point Sites and Document Rollup Web Part –
Lists all sites you are a member of and documents you have
published.
 Mobile Device Support – Text only format displays on
mobile phones
 More …

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 Search

 Consistent Search Experience – Same in WSS as in

Share Point
 Business Data Search – Allows indexing of data in a
relational database
 Content Scopes – Allow creation of scopes based on rules,
easily managed
 People Searching – Dedicated search tab for people,
Results are based on social distance from you.
 Relevance – Revamped ranking engine developed in
collaboration with Microsoft Research and MSN Internet
Search
 More …

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 Content Management

 Document Management
 Document Workflow – Approval, routing, others, and
custom
 Integration with Office – Document information panel,
document action bar
 Records Management
 Policy and Auditing – Retention schedules and policies
 Records Repository site template – Records vault
 Email records as records – Mail Management Policies,
Managed Mail Folders
 Web Content Management
 Corporate Internet Site Template – Public facing
 Authoring and Approval – Publishing schedules, routing,
approval

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 Business Process / Forms

 Browser Based Forms – Web capable InfoPath 2007

forms
 Form Import – Import forms from Word and Excel into
InfoPath
 Compatibility Checker – Ensure forms will work with
various users and tools (web, InfoPath client etc.)
 Workflow – Libraries and lists can be workflow enabled.
Some workflows are provided out of the box
 More …

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 Business Intelligence

 Business Data Catalog – Connects to data in LOB

applications, can be viewed in lists, web parts, page and
search results
 Business Data Lists and Web Parts – Display and
analyze data from Business Data Catalog
 Dashboards – Site template for dashboard sites
 KPI Lists – Built in list type to display Key Performance
Indicators
 Report Center Websites – Centralized location for
reporting
 Excel Publishing – Publish Excel spreadsheets to Share
Point for viewing
 More …

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 Detailing the Specific Share Point 2007
Products

 Share Point products and technologies encompass several

individual products. Many of these products are related, but
there are key differences among them.
The individual product types are as follows:

 Windows Share Point Services 3.0

 MOSS 2007 (with Standard CALs)
 MOSS 2007 (with Enterprise CALs)
 MOSS 2007 (Standard Edition)
 MOSS 2007 (Enterprise Edition)

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 Windows Share Point Services 3.0

 Windows Share Point Services 3.0 product is a free (value-

add) product that can be downloaded from Microsoft and
installed on any Windows Server 2003 system without any
additional licensing (aside from the server itself). It provides
core document management, collaboration, and search
capabilities.

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 Outlining the Difference
between

WSS 3.0 and MOSS

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 WSS 3.0 includes the following features:

 Document Management functionality, up to 500,000

documents
 Email-enabled content capabilities
 Basic search capabilities
 Alerting capabilities
 RSS feeds
 Wikis
 Blogs
 Mobile device support
 Direct integration with Office 2003/2007 clients
 Capability to serve as a public folder replacement for
Exchange environments

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 MOSS 2007 includes the following features:

MOSS 2007 adds all of WSS 3.0’s features plus the

following:

 Unlimited document repository capabilities

 My Site personal sites
 Additional built-in web parts, such as the Social Networking
and Document Roll-up
 web parts
 Search capabilities across enterprise content sources,
including file shares, web sites,
 Lotus Notes databases, and other third-party content
sources
 People search
 Workflow support
 Content syndication
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 MOSS 2007 includes the following features:

 Support for ASP.NET pluggable authentication and forms-based

authentication
 Single sign-on support
 Site directory
 Audiences (targeted site content)
 Enterprise content search capabilities
 Search relevance
 Indexing controls
 Security-trimmed search results
 Site templates
 IRM support
 Retention and auditing policies
 Master pages and page layouts
 Web content editor
 Navigation controls

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 MOSS 2007 (with Enterprise CALs)

MOSS 2007 Standard CAL features, and adds the

following:

 Excel services
 Business intelligence features
 Business process and business forms support
 Business data search

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 Planning Share Point.

 No of users for Share Point site.

 No of site collections to be maintained with in Share Point
site.
 No of sub sites to be maintained with in a single site
collection.
 Max no of views to be placed on a site.
 No of documents to be maintained with in a single site.
 Size of the documents to be maintained (max and Min size
of docs)
 Max no of web parts to be used.
 Sometimes the available web parts may not reach our
requirement at that time we need to develop.

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 Share Point Configurations

 Standalone configuration.
 Small-Sized Share Point Farm
 Mid-Sized Share Point Farm
 Large-Sized Share Point. Farm

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 Standalone configuration Specifications.

 No of users < 2000.

 No of site collection < 100.
 No of sub sites for site collections < 5000.
 No of doc’s < 2000 in one single folder.
 Max no of folders = 2 million.
 No of web parts per page < 100
 Size of doc (single doc) 50MB Max is 2 GB.

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 Standalone Configuration Layout

Windows Server 2003

IIS 6.0 MOSS

SQL
WEB SEARCH
Component Component SERVER
2005
JOB INDEX
Component Component

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 Using Lists And Libraries

 Lists and Libraries are the cornerstones of Share Point

collaborative functionality.
 Lists provide a basic structure to organize data.
 And Libraries provides a basic structure to store documents
or other files.
 Share Point provides lists and library templates to help with
the most common information-storage needs, but it also
allows you to customize list and libraries to meet our
specific organizational requirements
 We can customize views of our list and library information
so that you can present data for each and very user
audience.

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 Personal sites Vs My Site

 The major architectural difference My Site and Personal Site

is that My Site page is owned and controlled by the site
owner, while a Personal site is owned and controlled by the
user.
This means that a user can customize the contents and
views of her personal site; however, when a user tries to
personalize the My Site page, the choices are limited
.

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 Personal sites Vs My Site

 Personal sites are Windows Share Point Services sites that

are created for individual users. Every user who has the
Create Personal Site right can have a personal site. By
default, the location of a user’s personal site is
portalname/personal/username, where portalname is the
name of the portal and username is the name of the
individual user.
 My Site is a single page located in the Share Point Portal
Server site. By default, the path for this page is
portalname/My Site/default.asp, where portalname is the
name of the portal. Every user who accesses the My Site
URL downloads the same page. However, users often don’t
realize this because some of the information on the page is
personalized based on the user’s profile information and
information from the user’s personal site
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 InfoPath 2007

 Can be hosted by Share Point

 Better data connection support
 Full Outlook Form Support
 Can be used in Workflow enabled applications

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 Introduction to Workflow in Share Point

 What is ‘workflow’?
 “A workflow is a natural way to organize
and run a set of work units, or activities,
to form an executable representation of
a work process”

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 Share Point 2007 Workflow

 Built on Windows Workflow Engine

 Supported for pages, document libraries, lists, …
 Can be extended with custom code

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 Building Share Point Workflows

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 Basic Workflow Capabilities

 Visibility into running workflows

 Visibility into completed workflows

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 Workflow Options

 Multiple configuration options

 Allow rerouting
 Due dates
 Serial and parallel
 Default start values
 Time limits

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 Thank you

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