Overview & Status of eProcurement implementation under Mission Mode Project

As on 30.09.2011

NIC / NICSI

GePNIC - MMP

Background of the Project

Adoption of a standardised e-Procurement System
In all state government departments As a Mission Mode Project (MMP) under NeGP By Ministry of Commerce and Industry, Department of Commerce.

To be implemented using the e-Procurement system developed by National Informatics Centre - GePNIC. Implementation in two phase
First Phase - year 2011-12 - 10 States Second Phase year 2012-13 13 States

NIC / NICSI

GePNIC - MMP

Background of the Project contd

Complete funding by Department of Commerce, GOI
Project Cost Rs. 67.25 Crores for a period of two years.

Fund of Rs 2.5 Crores released till date.

National Informatics Centre Services Incorporated (NICSI) will assist in implementation of the system. Implementing State will only have to take care of the front-end infrastructure requirements such as PCs and Internet connectivity.
NIC / NICSI GePNIC - MMP 3

Features of Government eProcurement System of NIC (GePNIC):

Solution :

Generic ; Covers Goods, Services & Works procurement by Government offices.

Main Functionalities :

Enrolment of Govt officials & Bidders Tender / Corrigendum Creation and Publishing Publishing of decisions of Pre-bid meeting Online Bid submission / resubmission / withdrawal Online Tender opening / Decryption of Bids Uploading of Committee Recommendations / Evaluation summaries, Publication of Award of Contract information
GePNIC - MMP

NIC / NICSI

Features of Government eProcurement System of NIC (GePNIC):

Salient Features : Facility for Online/offline Payment of Tender Fee and EMD Payment Exemption Facility for Multi Cover Bid system Generation of Comparative Charts for Financial Bids Communication of Event Alerts by Mail / SMS to various stake holders.

NIC / NICSI

GePNIC - MMP

Role of Dept of Commerce (DoC)

Nodal agency for rollout of eProcurement under MMP across the States
Process Advisory Committee (PAC) - formation

Committee will be the interface between the implementing State Government and NIC
Process related changes, if any will be routed through PAC

NIC / NICSI

GePNIC - MMP

Responsibilities of NIC / NICSI

Conduct Awareness Workshop Procurement & Installation of required backend infrastructure Configuration and installation of solution Security audit of the configured solution Hosting of site for each of the State Provision of generic demo server for training purpose Arranging the 4 to 8 Facility Management Personnel depending on size of state Help Desk facility from empanelled vendors

NIC / NICSI

GePNIC - MMP

Responsibilities of NIC / NICSI

Preparations of Brochures, User Manuals etc. and circulate soft copy

Facilitate procurement of 10 DSC for pilot departmental officers from NICCA

Conduct First round of training programme

Continuous Handholding support services through FMP team

Assistance in Launching of Pilot tenders Assistance by NICCA for issuing 500 DSC for each state
NIC / NICSI GePNIC - MMP 8

Responsibilities of State Govt

State level core committee to be set up Standard Bidding Document (SBD) to be fine-tuned

Core committee to identify one or two pilot departments

Issuing of Government Orders and Notifications Participation in awareness workshop of by NIC

Inputs from the Finance and Legal teams

Provide input for setting up of state specific portal Identify pilot team to acquire 10 DSC from NICCA

NIC / NICSI

GePNIC - MMP

Responsibilities of State Govt

Identify and allot space for setting up of Local Help Desk / Project Monitoring Unit

Infrastructure Setup for Facility Management Personnel

Arranging extensive training to Department User & Bidders Launching of pilot tenders

Extend the solution to other departments initially for the value above Rs.25 lakhs
Enhance the scope of coverage by decreasing the tender value to Rs.10 lakhs and above
NIC / NICSI GePNIC - MMP 10

Activites Completed
Process Advisory Committee constituted by DoC NIC Circulated Implementation Guidelines to states Letter issued for formation of Core Committee by DoC Workshops held in Rajasthan, Uttarakhand, Maharashtra Meetings held in Kerala, Chhattisgarh, Puducherry, J & K NIC has identified Nodal Officers in all states for coordination Work Order issued for posting 2 Facility Management Personnel in five states Backend infrastructure ready for 5 states Site ready for Rajasthan and Uttarakhand
11

Status of Implementation
SNo State Confirma Core Initial tion Committee Meeting / Received Formed Workshop
Yes Yes Yes Yes Yes Yes Workshop Conducted Workshop Conducted Meeting Held

State Specific Web Site

Ready Ready Registration in Progress To be initiated To be initiated To be initiated

2 FMP posting
WO issued WO issued WO issued

DSC Issue Status

Yes

Go Live

1 2 3

Rajasthan Uttarakhand J&K

1st Oct 11 Forms received

1st Oct 11
Forms received

4
5 6

Kerala
Puducherry Maharashtra

Yes
Yes Yes

Yes
Yes Yes

Meeting Held
Meeting Held Workshop Conducted

WO issued

Yet to receive forms WO issued Yet to receive forms Awating funds Yet to receive forms
Awating funds Yet to receive forms Awating funds Yet to receive forms Awating funds Yet to receive forms

7 8 9

Manipur Punjab Himachal Pr.

Yes Yes Yes

To be initiated To be initiated Ready

10 Chhattisgarh

No

Meeting Held

NIC / NICSI

GePNIC - MMP

12

Thank You

NIC / NICSI

GePNIC - MMP

13