Professional Documents
Culture Documents
Employee Development
Performance Appraisal
1. Performance Appraisal: The identification, measurement, and management of human performance in organization
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Identification means determining what areas of work the manager should be examining when measuring performance.
Measurement, the centerpiece of the appraisal system, entails making managerial judgments of how good or bad employee performance was.
Appraisal must take a future-oriented view of what workers can do to achieve their potential in the organization. Supervisors must provide workers with feedback and coach them to higher levels of performance.
Purposes of Performance
Appraisal Systems
Employment Decisions
Employee Feedback
identification
measurement
management
HUMAN RESOURCE MANAGEMENT Shah M Saad Husain
Job Analysis
Performance Standards
Translate job Requirements into levels of acceptable unacceptable performance
Performance Appraisal
Employee Perspective
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Identification of Performance Dimensions is the important first step in the appraisal process. If a significant dimension is missed, employee morale is likely to suffer.
If an irrelevant or trivial dimension is included, employees may perceive the whole appraisal process as meaningless
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What is measured should be directly tied to what the business is trying to achieve
Performance dimensions are identified by Job Analysis Organizations identify performance dimensions based on the Strategic Objectives of the organization
Measuring Performance
1. Measuring employee performance involves assigning a number to reflect an employees performance on the identified characteristics or dimensions. Technically, numbers should be related to ranking, such as excellent, good, average and poor. It is often difficult to quantify some performance dimensions e.g.creativity.
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Measuring Tools
1. 2. Relative and Absolute Judgments: Measures of employee performance can be classified on the basis of relative or absolute judgement. Relative Judgment: supervisors compare an employees performance to the performance of other employees doing the same job Absolute Judgment: supervisors make judgments about an employees performance based solely on performance standards Trait Appraisal Instrument: An appraisal tool that asks a supervisor to make judgments about worker characteristics that tend to be consistent and enduring. Behavioral Appraisal Instrument: An appraisal tool that asks managers to assess a workers behaviors Outcome Appraisal Instruments: An appraisal tool that asks managers to asses the results achieved by workers. 360 degree appraisal
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Organizational politics
Whether to focus on the individual or the group Infrequent performance appraisal and feedback
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Managing Performance
1. The effective management of human performance in organizations requires more than formal reporting and annual ratings 2. A complete appraisal process includes informal day-to-day interactions between managers and workers as well as formal face-to-face interviews
3. The ratings themselves are important, but even more critical is what managers do with them
HUMAN RESOURCE MANAGEMENT Shah M Saad Husain
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Feedback, goal setting, and making action plans can become a hollow and meaningless exercise when salary implications are not included in the session
Performance Improvement
1. Supervisors who manage performance effectively generally share four characteristics, they: Explore the causes of performance problems Direct attention to the cause of problems Develop an action plan and empower workers to reach a solution Direct communication of performance and provide effective feedback 3600 degree Feedback: The combination of peer, subordinate, and self-appraisal With so many more employees reporting to one supervisor, it is just not possible for the supervisor to gauge everyones work accurately The old system where the supervisor alone reviews performance is out of sync with todays emphasis on teamwork and participative management Feedback from one source is easy to discount, but a message from many sources is hard to ignore
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Employees are informed of the nature of the 360o appraisal instrument and process
The 360o system undergoes pilot testing in one part of the organization
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Management continuously reinforces the goals of the 360o appraisal and is ready to change the process when necessary
Training Employees
1. Training: process of providing employees with specific skills or knowledge to help them correct deficiencies in their current performance Development: An effort to provide employees with the abilities the organization will need in the future.
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Current and future jobs Work group or organization Long term Prepare for future work demands
Phases of Training
ASSESSMENT PHASE
Assess Instructional Need
EVALUATION PHASE
Develop Criteria
Derive Objectives
Pretest Trainees
Monitor Training
Evaluate Transfer
Feedback
HUMAN RESOURCE MANAGEMENT Shah M Saad Husain
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Organization analysis focuses on identifying where within the organization training is needed. Important to analyze training needs required to achieve organizational objectives and strategies. Operations analysis attempts to identify the content of training what an employee must do in order to perform competently
Individual analysis determines how well each employee is performing the tasks that make up his or her job
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Training Need?
Yes
No
OPERATIONS ANALYSIS Specific behavior: What an employee must do in order to perform job effectively.
Training Need?
Yes
No
Alternate solutions
Training Need?
No
Yes
Listening skills
Feedback skills
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Understanding and analyzing differing view points Supervisor summarizes key points of action plan at end of discussion. Supervisor does not interrupt the speech of others Supervisor provides an estimate of how long before a request can be filled
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Supervisor describes the issues in concrete terms. Supervisor explains the Action Plan in detail Supervisor attacks the problem, not the person Supervisor provides feedback in a timely fashion
Types of Training
1. 2. Training approaches vary by location, and type. On-the-job training (OJT) approach, the trainee works in the actual work setting, usually under the guidance of an experienced worker, supervisor, or trainer. Job Rotation allows employees to gain experience in different kinds of jobs in the organization. It is often used to give future leadership a broad background. Apprenticeships, OJT programs are typically associated with skilled trades, (from the old practice of having the young learn a trade from an experienced worker) Peer Training Cross Functional Training Multiskill Training Monitoring coaching and grooming Retraining to keep pace with job changes Learning as a Project/Team member Organizations maintain a Training Resource File
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Training Methods
Slides and Videotapes Teletraining Computers Reading, Data Banks Plant/Location Visits Conferences, Exhibitions Panel, Discussions Distant Learning Tutoring Orientation Understudy, Grooming
Simulations
Virtual Reality Classroom instruction Role-Plays
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Plan ahead Determine what you will measure Design how the effectiveness of training will be assessed Convert nonmonetary measures to rupees terms.
= = 6.745 -----------5,355