DEPARTMENT OF TECHNICAL EDUCATION

ANDHRA PRADESH
Name : N. Padmavathi
Designation : Lecturer
Branch : DCCP
Institute : G.P.W., Nellore
Year/Semester : III Semester
Subject : Computer Packages
Sub.Code : CCP 305
Topic : Ms-Excel
Duration : 50 min.
Sub-Topic : Data base in Excel
Teaching Aids : PPT, Animations, Pictures
CCP305.16 1
 Objectives

On completion of this period, you would be

able to

 Explain the features of data management

CCP305.16 2
RECAP

 Different types of graphs

 Explain the procedure for creating a graph and
formatting the graph
 Explained the procedure for printing a graph

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What is a Database?

An organized collection of related data

 Ex: Telephone directory

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Features of database

 The data or information can be reorganized

 We can extract the desired data
 The information can be stored in the form of a
row
 The row can be called as a record

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 Features of database Contd...

 The data can be entered in the form of table

called data base
 The record contains different columns called
as fields
 The fields can have field names
 The data can be organized in desired
order – ascending or ascending

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Features of database Contd...

 The data can be sorted either in single field or

on multiple fields
 The desired data can be displayed and edited
by using criteria or condition
 The database contains labels, numbers and
formulas

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The terms to be known

 What is
 Field or Column ?
 Record or Row ?

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Example slide to create a database

Picture 1
Database

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Example slide to show different terms used in
the data base

Picture 2
Field
Name Record Field contents
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Procedure to go to sort feature

 Select the cells that contains the data

 In the Main Menu
 Select Data
 Select Sort
 Select the field to sort
 Click on OK

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Example slide to show the sort feature

Picture 3
CCP305.16 Sort option 12
SORTING

 Sorting means
 Arranging the records in a particular order
 Sorting can be done
 On single field
 On multiple fields (up to 3 fields)
 Sorting can be
 Ascending
 Descending

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Example slide to show to sort on single field

Picture 4 Sort Dialogue Box

Sorting on single field CCP305.16 14
Example slide to show to sort on multiple
fields

Picture 5
Multiple fields CCP305.16
Press OK 15
Summary

 Explained the features of data base

management
 Different terms used in the data base
 ‘Sort’ feature usage

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QUIZ
1. Excel supports database features
a) yes
b) no

5. Sorting can be done on single and multiple fields

a) yes
b) no

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Frequently asked questions

1. Explain the features of database management

2. Explain the procedure for ‘Sorting’ the data?

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