Professional Documents
Culture Documents
Chapter 12
The Accounting Information System
Manipulation or transformation of symbols for the purpose of increasing their usefulness. We will use the same general model format for all 5 computer-based information systems subsystems. Data processing and transaction processing are often used interchangeably.
Data
Database
Accounting Information System
Transform
Environment
Key Points:
1. Gathers only data relating to the firms activities 2. Makes information available to
A. Management B. Environment
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Performs necessary tasks Standard procedures Detailed data Historical focus Provides minimal problem-solving information
Sample AIS
The Distribution System
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Users
Manufacturers Wholesalers Retailers
Customers
Sales orders
Distribution system
Suppliers
Supplier statements
Stock
Materials stockroom
Management
Other reports
Sales Orders
Customers
Invoices Statements Payments by customers Receivables ledger data Inventory ledger data Received items
1. Fill Orders
Purchasing data
Commitments
Suppliers
Balance sheet
Management
Stock
Materials stockroom
Sales orders
Customers
Payments by customers
1.2 Inventory
Billed orders
1.3 Billing
Purchasing data Inventory ledger data
3 3 2
Received items
Commitments
Purchase orders
Shipments
Suppliers
Received items
2.2 Receiving 1
Stock
Materials stockroom
Supplier invoices
Received purchases Incurred obligations Payable ledger data 2.3 Accounts payable
General ledger
Management
Order entry
Sales order form
Inventory
Process sales Process receipts Feed general ledger
Edited orders
Credit data
Accepted orders 1.2 1.1.3 Log in orders Completed orders Order data
Credit Rejects
1.3
Item records
Received items
Backorder records
Backorder file
Items available
Inventory file
Inventory records
Filled items
Purchasing data
1.3
Billing
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Invoice
Note:
1. Customer data 2. Item data
1.2
Filled items
Customer data
Customer file
Invoice data
1.3.2 Prepare invoices
Invoices Customers
Billed orders
1.4
Completed orders
1.1
Accounts Receivable
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Purchasing
Emerging technologies
EDI ISDN
Purchase order
Supplier file
Purchase order data Issued purchase order data 2.1.3 Prepare purchase orders
Commitments
2.2 2.3
Purchase Orders
Suppliers
Incurred Obligations
Suppliers
Shipments Stocks
Receipt information
Received items
Materials stockroom 1 2.2.1 Notify Filled purchase orders other 2.1 systems Received purchases 2.3
Accounts Payable
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The firm pays suppliers when: 1. Stock was ordered (P.O. file copy) 2. Stock was received (Received purchases file) 3. Invoice
2.2
Supplier Invoices
Supplier statements
Suppliers
Payments to Suppliers
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MIS DSS ES