NATIONAL LAND INFORMATION MANAGEMENT SYSTEM (NLIMS)

LYNNE N. NYONGESA DEPUTY DIRECTOR ICT HEAD OF ICT & NLIMS PROJECT MANAGER MINISTRY OF LANDS CIO/E-GOVERNMENT CONFERENCE 29th 30th November, 2011

SUMMARY
OVERVIEW -THE BIG QUESTION NLIMS - CONTEXT NLIMS OBJECTIVES NLIMS- MILESTONES NLIMS- ROADMAP A2Z ARCHITECTURAL MODEL HOW NLIMS WILL BE ACTUALISED-GUTT CHART ENABLING ENVIRONMENT-Critical success factors

BIG Qs

What are the milestones?

Where are we in Computerization?

How far is NLIMS? Started yet!!? How does it look like?

Who will make it happen?

DESIGNED
WEB-BASED

OPERATE
LAN &WAN, WIRELESS TECH.

REACH
GLOBAL

NLIMS-CONTEXT
NLIMS Forms A Critical Component In The National Land Policy Reform Agenda The NLIMS IS ONE OF THE FLAGSHIP PROJECTS IN THE VISION 2030 Presidential Directive To Automate Land Registries- 12 Dec. 2009 Consolidate And Integrate Previous Automation Initiatives Mol -Performance Contracting Targets

NLIMS OBJECTIVES
To establish the institutional framework of NLIMS. To develop and implement an integrated GIS based land information management system. Safeguard and automate existing land paper records. To establish a modern geodetic reference framework. To develop and implement a online platform to facilitate access to land information. To enhance capacity to develop, operate and maintain a NLIMS. To develop a monitoring and evaluation system for NLIMS

NLIMS IMPLEMENTATION ROADMAPLINEAR APPROACH

ACTIVITY

Safeguarding of paper records and SCANNING FOR ALL Departments

PROCESSES MAPPING & BENCHMARKING

INTEGRATED DATABASE SYSTEM (NLIMS)

SYSTEM TESTING PACITY BUILDING CHANGE MANAGEMENT

OPERATIO NALISE

PROCES S PHASES

DIGITIZATION LAND RECORDS (PHASE I)

PROCESS RE-ENG.

DATABASE DEVEL.

HANDS ON TRAINING

SYSTEM ROLL-OUT commissioning

(PHASE II)

( PHASE III)

(PHASE IV)

PHASE V)

COMPUTERIZATION TRENDS-MOL (Digitization of land records)

1990s focused on (Technology) microfilming of green cards. Spearheaded by Kenya National archives Millenium (2000) Focused on Scanning of paper records Introduction of GIS conversion of analogue maps to digital 2004 RRI initiative departmental specific 2008 NLIMS advocacy for integrated systems approach in- line with Vision 2030

NLIMS SHARED SERVICES APPROACH

NLIMS is about Innovation in the operating models: governance, economic and business Transformation to a culture of service and performance Optimization of technology and business investments Standardization of business processes and technology Shared Services is not Business as usual one size fits all Creating new business functions Technology implementation (but technology is the key enabler) Centralization or consolidation

A to Z NLIMS architectural model

I N F R A . A R E A N E T W O R K W I D E I N F R A INTEGRATED NATIONAL LAND DATABASE MANAGEMENT SYSTEM A R E A N E T W O R K L 0 C A L I N F R A .
DISTRIC T RECOR DS (DATA SOURCE ) WAN INTERFACE HEADQUARTER DATABASES INLIMS LAN INTERFACE MINISTRY USERS WAN INTERFAC E STA KEH OLD ER

DR

DLA & S

GIS

DPP
GIS

DOS
DR

DOL

ICT SKILLS, AND OPERATIONS STANDARDS

I N F R A A R E A N E T W O R K L 0 C A L

A R E A N E T W O R K
W I D E

NLIMS IMPLEMENTATION GANTT CHART

Year 1-2010 Year 2- 2011 Year3 2012 2014
Q3 Q4 Q1

Phase

Activities
Administration -Strengthen and empower NLIMS-implementaiton team Create electronic reference records/ (Safeguarding of paper records) Harmonize the Land Referencing Numbers(LR No.)

Q1

Q2

Q3

Q4

Q1

Q2

1.Digit

2.BPR 3. 4. 5. 6. 7.

BPR MINISTRY PROCESSES (DPP, DOS,DLOS,DOL) Automate & integrate Technical departmental functions -database (LIMS) Procure hardware and software platform Train Users/RE-SKILLING/CHANGE MANAGEMENT Test system

System roll out (headquarter & County

NLIMS-Centre of excellence

Unify People, Processes, and Systems

Citizens
Employees Executive

User Interface
Personalized View of Government

NLIMS PORTAL- Integrated Systems and Processes

Comprehensive

Systems Integration (SOA) & BPM

Comprehensive Access Access

Department Specific Financial Human Resources

Shared Services

Procurement

Content Management

Content Paper & Others

NLIMS Implementation environment

Political Goodwill

(NEW CONSTITUTION/land policy ) VISION

2030 FLAGSHIP PROJECT, MOL STRATEGIC PLAN

Top management Champion the process

Budget allocation

TECH/operation (skills)/change management/comm unication strategy

NLIMS-MAJOR ACHIEVEMENTS
Developed the NLIMS IMPLEMENTATIONS MASTERPLAN DIGITIZATION OF LAND PAPER RECORDS @ Headquarters (Nairobi & central Registries) Set-up the Land Records Conversion Centre (LRCC) FULLY equipped with top of the range enterprise scanners Safeguarded & Scanned GLA VOLUMES, RLA etc

03/05/2012

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NLIMS-MAJOR ACHIEVEMENTS
Review Of Ministry Business Processes through Re-engineering Established LANS Infrastructure In Field Offices Implemented the Integrated Land rent Database system QUICK WIN PRJCT Established three (3) GEODETIC PILARS FOR KENREF SYSTEMS (GIS) ENABLING ESTABLISHED A MODERN ICT TRAINING LABORATORY IN ARDHI-HOUSE HEADQUARTERS. FACILITATE SKILLS TRANSFER

03/05/2012

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CONTD
Institutionalized Change Management Interventions ,Workshops And Sensitization Forums Both At Hq & Field Offices Acquired, Configured A Web-based DMS And Related Work-flows Installed Mobile Shelving Improved On Revenue Collection From 5billion In 2009 To 8 Billion 2011

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Process challenges/ issues

Inherent problems of paper-based manual system CUMBERSOME, Time consuming process Multiple & conflicting legislations Insufficient ICT Projects funding Poor ICT INFRASTRUCTURE Dilapidated Land Records LIMITED RECORDS STORAGE SPACE & SHELVINGS Inordinate delays in serving clients/customers misplaced records and files LOW OPINION /ATTITUDE TOWARDS CHANGE AMONG STAFF RESISTANCE DUE TO PAST EXPERIENCES ON ICT PROJECTS FAILURE

INTERVENTIONS
Harmonization Land legislations within the provisions of New Constitution Change management Re-designing ardhi houses (HQ & county offices) IMPROVING ON ICT INFRASTRUCTURE Stakeholders involvement and Consultations Benchmarking best practices ORGANIZATION DEVELOPMENT STRATEGIES MOBILIZATION OF FUNDS (GOK & DEVELOPMENT PARTINERS)

03/05/2012

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MINISTRY OF LANDS Vision 2030

NLIMS

DOS MODULES

LAND ADJ. & SETTLEMENT MODULES

STRENGTHEN ICT POLICIES & OPERATIONS PROCEDURES

National Connectivity Infrastructure and Skills Development

GOVERNMENT SERVICES IMPROVED THROUGH AUTOMATION !!!!!!!!!!!!!!!!

Thank you for your kind attention! ASANTE SANA

.......And well walk this road together.....