Enterprise Resource Planning (ERP)

Project Group
Ali KODAL Cagdas GUR Dalvin EBIWARE Ferdad MOTARJEMI Mustafa Gnde er

 What is Enterprise Resource Planning (ERP)?  How ERP systems are implemented within companies?
 Companies before ERP Systems
 EMU Real Case Example

 Companies after ERP Systems

 EMU Real Case Example  Sap Program Structure in Printing Process

    

E.M.U. ERP Systems ERP Software Companies Istanbul Fast Ferries (IDO) Uses SAP How Engineers benefits from ERP systems? SAP shareholders

COMPUTER INTEGRATED MANUFACTURING - CIM

 "CIM is the integration of total manufacturing enterprise by using integrated systems and data communication coupled with new managerial philosophies that improve organizational and personnel efficiency." efficiency."

Subsystems of CIM operation:

 CAD/CAM (Computer-aided design/Computer-aided (Computerdesign/Computermanufacturing)  ERP (Enterprise resource planning)  CAPP, (Computer-aided process planning) (Computer CNC (computer numerical control) machine tools  DNC, direct numerical control machine tools DNC,  FMS, flexible machining systems FMS,  ASRS, automated storage and retrieval systems ASRS,  AGV, automated guided vehicles AGV,  Robotics  Automated conveyance systems  Computerized scheduling and production control  CAQ (Computer-aided quality assurance) (Computer A business system integrated by a common database.  Lean Manufacturing

What is Enterprise Resource Planning (ERP)?

 ERP is an enterprise-wide information enterprisesystem designed to coordinate all the
 resources, resources,  information,  activities needed to complete business processes such as; as;  order fulfillment  billing.

How ERP Systems Works?

 A typical ERP system would use multiple component of computer software and hardware to achieve integration  ERP delivers a single database that contains all data for the software module

Increased

Increased Decreased Decreased Increased Increased

Solutions of ERP
       Financial Management Inventory Management Purchasing Sales Management Production Planning Advanced Visual Planning Manufacturing Management

How ERP systems are implemented within companies?

 ERP Software Companies start analysing the prospective company(s), identifing their individual needs.  Setup of ERP systems
 For Mid-size companies 5-12 months Mid5 Large Companies 6-18 months 6-

Companies before ERP Systems

Example of EMU
 Industrial Engineering Faculty wants to buy a new Printer.  For this reason Secretary gives a purchasing order by filling purchasing order forms.  Next slide shows how this purchasing request process flow was working before ERP systems.

New Printer Purchasing Process

1. Purchase order form for a new printer 2. Head of Department Confirmation- Faculty Head 3. Purchase order document sent to E.M.U. Account Office 4. Account Office Secretary sents the purchase order to the Responsibles 5. Purchase order- Responsible personal Confirmation 6. Purchasing department- Manager Confirmation 7. Transfer to Finance Department Secretary for processing 8. Finance Department Responsibles Confirmation 9. Transfer to Rectors Office 10. Rectors Secretary- Confirmation 11. Confirmation Transfer, to Purchase Department Secretary 12. Purchase Responsible personal commends with Purchase:

Example: Before ERP Systems

Transfer to Accounting Office

Secretarys New printer application

Companies after ERP Systems

Example E.M.U. IE Faculty

 Industrial Engineering Faculty wants to buy a new HP Printer.  For this reason Secretary gives a purchasing order with using E.M.U. Online ERP systems.  Next slide shows the purchasing order process flow with ERP Systems.

E.M.U. After ERP Systems

In this real case there the benefits of the ERP systems

Online Data Flow decreases the process time Fast & Online Confirmation Less Paperwork No need for folder storage Database Security Less Employee needed Easy Financial Management Better Inventory Management

       

Example E.M.U. IE Faculty

 One of instructor gives printing order to the secretary.  Next slides shows the process flow and how the system works step by step.

 SAP Program Structure in Printing Process

Open program Request Form is selected for Printing Office. secretary receives a code from program Secretary confirms on the SAP program

signed

Printing Process Flow Diagram

Printout Process of IE Department

Secretary of the department opens SAP page.

User Password Sign In

1. security step 1 is for IE DEPT 2. security step 2 is for Administrator.

EMU Information Department

Purchasing & Inventory Control Management

Create Request Editting Confirmation Request List Printout Managerial Unit Request

After Second step menu is shown

3. Request Form is selected for Printing Office. 4. Then, title of the request, course code, instructor name, work category, and office telephone number is filled by secretary

Printing Department Request Form Subject of Request Printout

User

Materials will be selling in bookstore

Work type

Next Name Surname Definitions Phone

5.Secretary 5.Secretary receives a number (code) from program. 6.This 6.This number is sent to the instructor and the instructor fills a short form. fills 7.After he/she signed the paper the form is sent to the 7.After secretary; secretary; 8.Secretary confirms on the SAP program. confirms 9. Accounting office is informed and cost is calculated, check to see if Industrial Engineering has the required budget. After approval 10.Then the printing process drops to the list of the printing center. 11. Inventory management is informed. 12. Purchasing Office is informed simultaneusly.

EMU ERP SYSTEMS

6.00cc SAP ORACLE 10.2

MM MODULE FI MODULE CO MODULE AA MODULE FM MODULE

Material Management Financial Management Controlling Operations Asset Accounting Funds Management

What is SAP MM? SAP MM (Materials Management)

 SAP MM is a module is used for Procurement Handling is and Inventory Management.  The module has two important master data - material and vendor. vendor.  Broadly, the various levels that can be defined for a SAP MM implementation are:  Client,  Company Code,  Plant,  Storage Location, Location,  Purchase Organization.

Material Management (MM) MM) LOGICAL STRUCTURE

`

supplier

Distribution

vendor
`

production

customer

SAP FICO Financial Accounting (FI) Module

 The SAP FICO module includes 2 major categories; categories;  Financials (FI)  Controlling (CO) FI (Financial Accounting) module includes; includes;
 Accounts payable  Accounts receivable  General ledger

Controlling (CO) Module

The CO (Controlling) Module has multiple configuration steps that must be followed for complete implementation of this module.      Cost Center Order Management Commitment Mgt Profit Analysis ActyActy-Based Costing

ERP Software Companies & Marketshares

Software SAP Peoplesoft
SAP; 15,6 Peoplesoft; 4,9 Oracle ; 4,8 Baan; 3 Others ; 59 CA; 3 JDE; 2,2 SSA; 2,1 GEAC; 2 IBM; 1,8 JBA; 1,7

Market Share 15.6 4.9 4.8 3.0 3.0 2.2 2.1 2.0 1.8 1.7 59.0

Oracle Baan CA JDE SSA GEAC IBM JBA Others

Istanbul Fast Ferries (IDO) Uses SAP Software

Istanbul Fast Ferries (IDO)

Annually 91 million passanger Annually 5,5 million vehicles Dailly 1,200 navigation capacity 90 Ships 82 Terminals 3,200 personel 314 Million YTL endorsement

PASSANGER MAINTENANCE

SAP CENTER

EMPLOYEE

FUEL

PASSANGER PASSANGER

SAP Systems arranges relationship between; between;       shipping conditions, conditions route determination, shipping point, point, employee conditions, fuel supply, maintenance

Combine these variables in order to determine optimal transportation mode and service levels.

Controlling Module (CO)

 IDO passanger can send SMS to IDO SAP system and get the information about shipping route times.  This process is a service of Controlling Module.

Istanbul Fast Ferries SAP SYSTEMs first step

PM MM MODULE CO-CCA MODULE FI MODULE
FI-AA MODULE FM MODULE

Plant Maintanance Material Management Controlling Operations Financial Management

Asset Accounting Funds Management

HR-PA

Human Resource- Professional Association

PM - Plant Maintenance
      Equipment and Technical Objects (PM-EQM) (PMPreventive Maintenance ( PM-PRM) PMMaintenance Order Management (PM-WOC) (PMWork Clearance Management (PM-WCM) (PMInformation System (PM-IS) (PMWorkflow Scenarios (PM/CS)

Istanbul Fast Ferries SAP SYSTEM 2nd step

TR-CM TR-TM HR-PD CO-PA WF Data Adjustment in Cash Management Treasury Management Human Resources Performance Evaluation Profitability Analysis Work Flow

Istanbul Fast Ferries

BENEFITS OF SAP SYSTEM FOR IDO  Increased efficiency of whole system,  Prevented from the same procedures repetition,  Easy access of any information from the huge databank,  Easy tracking and control of past transactions,  Standardization of transactions and information security, and  Measurable timing of transactions and delagation.

How can Engineers benefit from ERP systems ?

Usesful SAP Modules for Engineers

 MM- Material Management MM Better Procurement Handling  Orginized Inventory Management  Easy Purchase Organization  Faster Storage Location

 PM Plant Maintenance
 Maintenance Order Management  Equipment and Technical Objects Coordination  Preventive Maintenance  Workflow Scenarios  Work Clearance Management

MM Information System

MM

Material management system is feed by the information that comes from; from; - purchasing information system and, and, - stock control

OUTPUTS of ERP Systems

DOCUMENTS
Printer
Proposal Orders approval Delivery plans Shipping papers

Fax

Telex

Warehouse check list Material document Accounting document Delivery/shipping document Invoice

Mail

Teletext

Dept & credit doc.

EDI

SAP Packet Providers

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