Introducing SAP Business One

A Single Solution with Complete Small Business Essentials Product Overview

Presented by, ITSL Technologies

ITSL Technologies Pvt. Ltd

ITSL Technologies Pvt. Ltd. headquartered in New Delhi, has presence in Australia and Tanzania, a D&B registered, ISO 9001:2008 certified, a leading IT firm providing development and support services of advance & innovative software solutions to Govt. and Corporate clients in Domestic and International arena.

Leading SAP Implementation Partner for SAP Solutions Implementation in different companies

Exclusive SAP Business One Education Partner in Northern India

Summary: SAP Business One Functional Coverage

Financials Accounting

Operations Sales

CRM Activities Management Opportunity Management

Opportunities Opportunity Analysis Reports Opportunities Pipeline

Human Resources Payroll

General Ledger Journal Entries Journal Vouchers Multi-currency Fixed Assets Financial Reports Cash Flow Data G/L Accounts & Business Partners Aging Reports

Sales Order Delivery Pick & Pack Gross Profit Calculation Structured Marketing Docs Sales Analysis Report Purchase Order MRP Purchase Analysis Report Batch/Serial Numbers Customer/Vendor Catalog Numbers Stock Management Price Lists

provided through partner solutions

Employee Data Management

Employee Human Resources Reports

Procurement

Service Management

Tax Reconcilation
Incoming Payments Credit Card Management Payment Engine Bank Statements Processing Reconciliation Profit Centers

Inventory Management

Banking

Service Call Customer Equipment Card Service Contract Solutions Knowledge Base Service Reports

Calendar
Calendar Microsoft Outlook Integration

Production

Cost Accounting

Bill of Material Production Orders MRP

Reporting And Data Navigation Capabilities General Technologies (Drag & Relate; Alerts; User Defined Fields, etc.)

Software Development Kit

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Road Blocks to Sustainable Growth and Profitability

Want to
Respond to market needs faster Improve profits and margins Use better tools & technology Focus more on whats important

But Hard to
Get the information when you need it Gain efficiency with broken processes Keep multiple systems working together Not be distracted by day-to-day tasks

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The main challenge is actually having the time and the ability to focus on my business. I spend most of my day babysitting instead of driving my business.
- A small business owner

The Solution: SAP Business One

Sales

! ?

Services

Operations

A single system to streamline the entire business Instant and complete business information Strengthen customer relationship and loyalty Adaptable to your business and industry needs Designed specifically for small businesses

Finance

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Executive

Sales

Operations

Services

Finance

E-commerce

A Single Integrated Solution

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A Single System to Streamline Your Entire Business

Integrate All Critical Business Functions

Manage your entire business end-to-end across sales, customers, purchasing, inventory, operations, financials and HR functions, all in a single system

Executive

Sales

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Eliminate Duplicates & Redundancies

Information captured is instantly accessible in the entire system, eliminating redundant data entries and errors in different systems

Operations

Services

Finance

E-commerce

Proactively Focus on Whats Important

Workflow-based alerts to monitor, notify and trigger autoresponses when important business events occur

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a. Complete accounting and financials

Financial accounting Handle all financial transactions including general ledger, journal entries, recurring postings, etc. Budgeting Manage budget creation, allocation, distribution, and tracking. Banking Track all banking processes such as deposits, payments, and reconciliation Financial reporting include balance sheets, profit and loss, cash flow analysis

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b. Order-to-Cash meets Quote-to-Ship

Sales and delivery Generate quotes, customer orders, set up deliveries, update stock levels, customer billing and accounts receivables.
Purchasing Manage vendor contracts and purchase orders, updates to stock quantities, calculations for the value of imported items, returns and credits, and payment processing.

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c. Real-time inventory visibility and control

Inventory management Handle and track inventory levels, price lists, and stock transactions all in real time

Production planning (MRP) Manage your production material requirements and predict demand based on forecasts.

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Strengthen Customer Relationships and Loyalty

Sales

Integrated Customer Relationship Management

CRM provides robust capabilities to handle sales force automation, customer services & support, all seamlessly integrated with other business functions across the company.

Services

Built-in E-Commerce & Online Store

E-commerce and online store capabilities allows businesses to open up new sales channels to rapidly reach broader customers

E-commerce

Complete 360o View of Your Customers

A 360o customer view across sales, operations and financials helps uncover new opportunities and ways to serve customers faster and better.

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a. Build-in customer relationship management (CRM)

Sales management to track sales opportunities and activities, and forecast revenue potential.

Customer service and support Allow your to manage service calls, and track all customer interaction activities.
Business partner management Manage master data for your resellers and channel partners

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c. Seamless integration with Microsoft Outlook

Synch data in SAP Business One and MS Outlook (calendar, contacts, tasks)
Creating snapshots of SAP Business One info and associate them with MS Outlook contacts Saving MS Outlook e-Mails as SAP Business One activities Saving MS Word and MS Excel documents as an activity with a business partner or contact person in SAP Business One

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Act on Instant and Complete Information

A Single Source for All Business Information

Critical business data across sales, customers, operations and financials are captured in a single source one place for immediate user access

Intuitive Drill-Down, Excel-based Reports

Powerful drag & relate and Excel reporting capabilities allows users to click through relevant data and get complete information instantly

Access It from Anywhere Over the Web

Web-based tool allows sales team to access customer information from anywhere, anytime to respond to customer needs faster

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a. Comprehensive reports via XL Reporter

Dashboard - Total Company

Date:
20-Apr-07

Dev.
(119,159) (33,129) (86,030) 2,505,000 2,124,000 381,000

Profit & Loss

Total Sales Total Costs Net Income before tax

Actual #REF!
798,487 696,957 101,530

Budget #REF!
835,000 708,000 127,000

Dev.
(36,513) 500,000 400,000 (11,043) 300,000 (25,470) 200,000 100,000 -

Actual Budget Specification Costs YTD YTD

2,385,841 2,090,871 294,970

Specification Costs
Payroll Expenses Cost of Goods Travel & Admin Other costs

Actual YTD
162,654 382,561 87,355 64,387 696,957

Budget YTD
165,000 393,000 80,000 70,000 708,000

Dev
(2,346) (10,439) 7,355 (5,613) (11,043)

Payroll Expenses

Working Capital

Cost of Goods Actual YTD

Travel & Admin Budget YTD

Balance Other costs #REF!

#NAME? #NAME? #NAME? #NAME? #NAME?

Reports on live data: data are extracted directly from SAP Business One without staging data in OLAP cubes or in a datawarehouse Standard functionality for financial reporting included Supports live drill-down to posting level from the reports

Accounts Receivables Cash & Equiv Accounts Payable 5 Customers Top Other short term debts 26%

Top 5 Customers
#NAME? #NAME? #NAME? #NAME? #NAME?

YTD
198,410 180,004 167,329 109,754 85,485 740,982

%
26.8 % 24.3 % 22.6 % 14.8 % 11.5 % 100.0 %

12% 15% Customer Group #NAME? #NAME? 23% #NAME? #NAME? #NAME?

Gross profit
#NAME? 73,126 24% 65,087 0 42,409 #NAME? Top 5 Items

Gr. Prof. %
#NAME? 40.6 % 38.9 % 0 38.6 % #NAME?

Top 5 Items

YTD

1 1 1 0 0 -

Item Group

Quantity

Aver. Price

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Adaptable to Your Unique Business and Industry

Integrate

Standard integration with productivity tools such as Microsoft

Office, Outlook

Open APIs for integrations to other business applications

Customize

Do-it-Yourself customization with user-defined fields (UDF), forms,

queries and reports

Grow with your business with easy product modifications to meet

changing business needs Extend

400+ ISV Add-ons to extend the product to meet the your local and
industry specific needs

Standard SDK provides reusable business objects and tools

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a. Flexible document workflow to match your unique process

User can update rejected documents

User can save rejected documents as draft before pressing Update (without posting) Inventory documents can be added to Approval templates

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b. Extensible technology allows for easy expansion

SDK

Core functionality: Financials, Operations, CRM, Reporting, HR, etc. SAP Add-ons: built by SAP for countryspecific extensions, i.e. local legal requirements SDK: A standard software development kit consisting of reusable business objects and user interface customization tools

Business One core

Add-on ISV extension

ISV Extensions: built and developed by ISV partners for vertical-specific needs

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a. Intuitive to use, easy to customize

User Defined Fields

Enable users to easily add fields, change forms, and personalize queries and reports Users can adapt field descriptions or even add fields without any programming skills!

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b. Quick to install, simple to maintain

Accelerated Implementation Program enables

customers to go live in as little as 1 month

Low Maintenance without overhead of

managing multiple systems

Early Watch Program prevents potential

downtime and disruptions

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c. Self-explanatory help is only 1-click away

Context-sensitive help at the field level, mainly for fields that are not self explanatory or obvious Help available from the right-click menu of each field, as well as from the Help menu

Right click

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Backed By SAP

The world's largest business

management software provider

40,000 employees in 50 countries
THE BEST-RUN BUSINESSES RUN SAP

80,000 installations 75% of SAP customers are small

businesses and mid-size companies

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Delivered by Experienced Partners Near You

A global partner network 1,600 experienced local resellers Dedicated 24/7 customer support

Free SAP EarlyWatch program

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Lets

SAP Customers Provide

>86%
of the worlds athletic footwear

SAP Customers Courier

>50%
of the worlds packages

SAP Customers Produce

>70%
of the worlds chocolate

SAP Customers Produce

>72%
of the worlds Beer

SAP Customers Help

>30 million
households use energy more responsibly

SAP Customers
use People Safety solutions that help

>2 million
people work more safely

SAP Customers Manufacture

>77,000
automobiles per day

SAP CUSTOMERS MANAGE 50 MILLION BANK ACCOUNTS

Why SAP ?

Trusted business partner for 75,000+ companies the largest installed base in the enterprise software sector Deep vertical expertise with strategic solutions for more than 27 industries Great innovation power with 11,900+ developers Largest ecosystem in the industry system integrators, ISVs, OEMs, resellers, partners One of the top brands globally 65%market share in the ERP sector

Leader in the Market

74% of fortune 500 companies run their entire business on SAP

10 out of 10 US largest corporation runs on SAP SAP AG in 2010 revenues: 12.7 billion (Rs. 80,000 Crores) Available in 14 languages. The saying goes No one can understand God completely. Same is true with SAP. SAP has the highest market share worldwide based on total software revenue

SAP Clientele
Adobe Systems American Express Apple BMW BP Canon Chevron Chrysler GE General Motors Hershey Foods Home Depot Kelloggs McDonalds Nestle Nike

Sony Starbucks Coffee Target The Body Shop Unilever U.S. Postal Service Verizon

Coca-Cola
Colgate-Palmolive Dept of Defense Disney

Nokia
PepsiCo. Procter & Gamble

Wal-Mart

Samsung Siemens

Ford

SAP in India Some Interesting Facts

SAP Support Office SAP Labs SAP Sales Office

11 out of 16 Navratnas run SAP 9 out of 10 most profitable and largest companies run SAP 24 out of 30 companies in Sensex run SAP

No. 1 ERP
SAP Sales Office SAP Sales Office, Calcutta

37 out of 50 companies in Nifty run SAP

36 out of 50 in ET 500 run SAP

21 of the top 25 brands in India run SAP

SAP Global Delivery Center SAP Labs SAP Sales Office SAP India Headquarters

18 of the 20 companies listed in the BCG Global Challengers list run on SAP 25 out of the 40 Largest Indian Companies named by Forbes run SAP 7 out of the 13 Indian firms named by BusinessWeek in 'Asia's Hot Growth Companies' list run SAP

Solid Penetration Hallmark of the Leader

Oil & Gas E&C Auto CPG Telecom

IT Service

Best Run Organizations Run on SAP

Discrete Manufacturing flagship partnerships

Process Manufacturing flagship partnerships

Services industries flagship partnerships

Consumer & Retail flagship partnership

SME and mid-market partnerships

Supported by a large online user community (SDN)

2,224 members 550 active contributors 36,000 messages 1000s of hours saved Forums, blogs, wikis

Instant access to community knowledge and best practices.

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Technical Infrastructure

Client

Ease of use

Coherent and integrated product Windows look & feel Very easy data navigation Drill-down Drag&Relate 2-Tier Client-Server Architecture Win 32 based MS SQL Server/DB2 Express

Server
Interfaces XML Adapter

Product architecture

Configurations
API (COM)
MS SQL Server/ DB2 Express/

Customizing Search Help Forms Queries User defined fields SQL Field Link

Services E-Mail

MS Office integration Interfaces

Excel, Word, Outlook

RDBMS

Backup

Flat files, XML (HTTP/SOAP), API (COM), ODBC

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Comparison between SAP B1 and Microsoft Dynamics Navision

SAP Business One has an upgrade secure architecture SAP Business One offers integrated CRM SAP Business One provides integrated business intelligence capabilities SAP Business One is a user friendly solution, enhancing productivity and collaboration SAP Business One provides predictable costs SAP Business One certifies partner solutions which provides a safeguard and minimizes risk for its customers SAP Business One support provides more value SAP Business One is a truly global solution

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Thank you!

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