Polaris PQR Training

Chris Moen

PQR Submission 7 points (detailed)

1. Send all data electronically (in .xls, .pdf, or .doc format) to the e-mail link of the appropriate Quality Engineer listed in the PQR system. Please be sure to include a numbered (bubbled) print with any FAIR submission. A submission will not be approved based on electronic data alone. A sample part is required. If the files are zipped, please make sure that Polaris is included in the name of the .zip file or the e-mail will be quarantined by the Polaris Firewall. Please only send one e-mail for each PQR with the PQR number AND part number in the subject line of the e-mail. FAIRs include 100% measurement of a print (including notes). If any dimensions do not meet the print/specifications, a Polaris Approved Print Change request or Deviation must be included with the submission. Make sure that the revision of the part measured matches the revision of the print AND the revision listed on the PQR. Please ensure that the print revision states ReleasedNOT Prerelease in the left hand lower corner of the Polaris Title Block (on the print). Only Polaris Released Prints will be accepted for submission of a PQR. If you dont have the Polaris released print, please contact the Polaris Purchasing agent. Ship the sample part(s) to the attention of the responsible Quality Engineer listed on the PQR. Also, include the tracking number on the PQR in the appropriate area. Sample parts are required for any FAIR submission. The sample part(s) must be shipped shortly after the electronic data is submitted. ALL PQR sample parts must be produced off of production representative tooling. If you can not meet the PQR due date, please notify the appropriate purchasing agent. The Sample Part Tag must be fixed to the shipping containers. The samples must be free of charge. DO NOT SEND SAMPLE PARTS WITH INVENTORY / PRODUCTION SHIPMENTS. DO NOT SHIP THE SAMPLE PARTS AGAINST ANY PURCHASE ORDERS. The bill of lading AND/OR the Invoice must clearly state that the parts are samples at NO COST TO POLARIS. If samples are shipped against a purchase order, they will be received into inventory and will not be considered as PQR samples. Please see the Polaris Supplier Quality Manual for questions regarding how many samples will be required for submission.

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PQR Submission 7 points (simplified)

1. Send all data electronically (in .xls, .pdf, or .doc format) to the e-mail link of the appropriate Quality Engineer listed in the PQR system. FAIRs include 100% measurement of a print (including notes). Make sure that the revision of the part measured matches the revision of the print AND the revision listed on the PQR. Ship the sample part(s) to the attention of the responsible Quality Engineer listed on the PQR. Also, include the tracking number on the PQR in the appropriate area. Sample parts are required for any FAIR submission. The sample part(s) must be shipped shortly after the electronic data is submitted. ALL PQR sample parts must be produced off of production representative tooling. If you can not meet the PQR due date, please notify the appropriate purchasing agent. The Sample Part Tag must be fixed to the shipping containers. The samples must be free of charge. DO NOT SEND SAMPLE PARTS WITH INVENTORY / PRODUCTION SHIPMENTS. DO NOT SHIP THE SAMPLE PARTS AGAINST ANY PURCHASE ORDERS See the Polaris Supplier Quality Manual for questions regarding how many samples will be required for submission.

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PQR Submission Point 1

1. Send all data electronically (in .xls, .pdf, or .doc format) to the e-mail link of the appropriate Quality Engineer listed in the PQR system. Please be sure to include a numbered (bubbled) print with any FAIR submission. A submission will not be approved based on electronic data alone. A sample part is required. If the files are zipped, please make sure that Polaris is included in the name of the .zip file or the e-mail will be quarantined by the Polaris Firewall. Please only send one e-mail for each PQR with the PQR number AND part number in the subject line of the e-mail.

Why? 1. Data that is sent via paper / snail mail can not be viewed by necessary people within the Polaris organization. 2. Data must be submitted in a format that can be opened (conveniently). 3. A bubbled / ballooned print is necessary to correlate dimensional data from the supplier 4. Sample parts MUST be submitted unless otherwise noted in the PQR. 5. Zipped files may be quarantined, never reaching the intended QE 6. One e-mail for each part number allows each PQR to be tracked and filed accordinglyPurchasing and SQE should be copied on the submission (may want to add this to the Quality Manual)
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PQR Submission Point 1 continued

Example of a PPAP submission (in Excel format) with embedded .pdf files in each of the required element cells. This method of PQR assembly ensures the supplier and assures Polaris that all requirements were met (at a glance)

PQR Submission Point 2

2. FAIRs include 100% measurement of a print (including notes). If any dimensions do not meet the print/specifications, a Polaris Approved Print Change request or Deviation must be included with the submission.

Why? 1. QEs (at Polaris) are responsible for final approval of parts. Approval is based on design intent. 2. A QE is not authorized (alone) to make decisions on part acceptability if the part doesnt meet the drawing 3. Deviations must go through the entire approval process (and be approved) before attaching to the PQR submission 4. A deviation that states Approved by Purchasing (only) is not an approved deviation

PQR Submission Point 2 (Deviation Request)

supplier deviation / DCR interface website Status states Purchasing ApprovalApproved This means that the deviation was sent to PRS to be routed for approval (not that the deviation was approved) Confusing to Polaris Suppliers Must be clarified by SQEs, QEs and Purchasing Agents

PQR Submission Point 3

3. Make sure that the revision of the part measured matches the revision of the print AND the revision listed on the PQR. Please ensure that the print revision states ReleasedNOT Prerelease in the left hand lower corner of the Polaris Title Block (on the print). Only Polaris Released Prints will be accepted for submission of a PQR. If you dont have the Polaris released print, please contact the Polaris Purchasing agent.

Why? 1. Polaris purchasing agents and engineers give suppliers preliminary prints for quoting purposes. 2. Preliminary, Pre released, or WIP prints can change at any time with no notice and do not have to go through the Polaris Release Cycle 3. The released print is the contractual agreement 4. Polaris purchases part numbers based on released drawings at revision levels specified on the PO 5. PQRs are automatically generated after a print is released 6. QA defines the generated PQR (the supplier can not see the PQR until it is defined 7. If multiple revisions exist, previous revision requirements can be moved forward to the newest PQR upon supplier request. This is not done automatically due to past confusion (example: A supplier may be in the process of submitting a PQRif it is retracted automatically, the supplier will either be frustrated with the rapid change or confused by what happened to the PQR they were submitting against.
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PQR Submission Point 3

DO NOT SUBMIT PQR SUBMIT PQR

PQR Submission Point 4

4. Ship the sample part(s) to the attention of the responsible Quality Engineer listed on the PQR. Also, include the tracking number on the PQR in the appropriate area. Sample parts are required for any FAIR submission. The sample part(s) must be shipped shortly after the electronic data is submitted.

Why? 1. Polaris has many locations and departments. Unless the part is labeled correctly, the correct person will not receive it, or it will be delayed. 2. The Tracking number is evidence that the sample part has been shipped. Tracking numbers assure all parties that the part was shipped to the correct destination. Unless a tracking number is entered into the PQR, it should be assumed that the sample part was not shipped. 3. Sample parts are used to verify dimensional data from the supplier, provide a means of measurement correlation, and may be used for destructive testing. 4. Check the address prior to shipping. Osceola has changed addresses AND PQRs have been transferred to Monterrey.

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PQR Submission Point 4

Tracking number information must be entered here after submitting electronic data and shipping the sample part(s) Shipper name must be entered above
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Information regarding whom to e-mail PQR information and where to ship sample parts

PQR Submission Point 5

5. ALL PQR sample parts must be produced off of production representative tooling. If you can not meet the PQR due date, please notify the appropriate Buyer.

Why? 1. Polaris utilizes the sample parts for measurement verification. 2. FAIRs are used for tooling approval. Unless submitted parts are made off the production intent tooling, the production tool can not be verified. 3. Due dates are important. Polaris verification activities are planned off of the PQR due dates. If a due date can not be achieved, it is important to communicate that through the PQR system (for all to see).

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PQR Submission Point 6

6. The Sample Part Tag must be fixed to the shipping containers. The samples must be free of charge. DO NOT SEND SAMPLE PARTS WITH INVENTORY / PRODUCTION SHIPMENTS. DO NOT SHIP THE SAMPLE PARTS AGAINST ANY PURCHASE ORDERS. The bill of lading AND/OR the Invoice must clearly state that the parts are samples at NO COST TO POLARIS. If samples are shipped against a purchase order, they will be received into inventory and will not be considered as PQR samples.

Why? 1. Sample Part Tags are used to route the package to the appropriate individual or department within Polaris 2. Samples may be used for destructive testing. Samples are scrapped after approval. 3. Any parts that are submitted under a PO will go directly into inventory. The parts will not be delivered to QA (they must be controlled by the inventory control system). 4. Shipping samples under a PO will ABSOLUTELY delay the approval process.

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PQR Submission Point 7

Suppliers are responsible until their PQR is received. PQRs arent received until both electronic submissions AND sample parts are received by QA. Once received, the received date will display here.

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PQR Submission Point 7

7. Please see the Polaris Supplier Quality Manual for questions regarding how many samples will be required for submission.

Why? 1. The Supplier Quality Manual is a great resource to answer questions about submitting PQRs. There is a tremendous amount of information in the manual waiting to be utilized.

www.polarissuppliers.com

Other common problems: KPCs are not addressed on Control Plan and FMEA Tier 2 supplier documentation not submitted Documentation not submitted in English

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