A GIS Powered Smart Utility Asset Management Capability (AMC) Project Sharon McAnelly

22-23 March 2012

Agenda
Power and Water Corporation Asset Management Capability Project Benefits of Integrating AMS and GIS The Solution

Who is Power Water Corporation?

Services

Delivery of energy, water and sewage services to 80,000 customers across 1.3 million kilometres of the central desert and tropical north Electricity Generation Electricity Network Water and Sewerage Retail Services Open to competition Regulated by the Utilities Commissioner Monopoly licences Full Retail Contestability (FRC) for Electricity

Indigenous Essential Services Fee for service agreement with Department of Local Government, Housing (not-for-profit subsidiary) and Regional Services Gasgo Pty Ltd (wholly owned subsidiary) Gas supplies for electricity generation

What is the AMC Project ?

Project strategies Business objectives 1. To facilitate the development of asset management capabilities, knowledge and culture across the Corporation 2. To deliver the supporting processes and systems 3. To educate and mentor PWC staff 1.Implement an integrated solution for asset and geographic information management 2.Deliver process redesign, data migration, training and change management to ensure that the new solution is fully embraced and utilised 3.Minimal customisations of COTS to better leverage standard business processes, maintenance services and market innovation 4.Integrated with the financial and other corporate systems supported by a robust technical and services infrastructure 5.Employ an enterprise-wide approach to information - automation and control to ensure data is collected once for multiple purposes - a single source of truth

Why do we need better capability?

We need to run a more efficient business to meet future demands
Continual capital growth demands more productive work management Increasing customer expectation demands better reliability and responsiveness

We need to consistently use more effective processes to serve our customers better

Critical feedback from the field to improve maintenance data and planning Better planning and scheduling to get the job done right, first-time Track faults and outages through to service restoration and provide regulatory reporting Better information on asset condition, performance, risks and life-cycle costs Structured asset planning to provide more robust capital and R&M investment

We need greater evidence to underpin future economic decisions

We need our affairs in order: as an essential services provider, we are subject to economic, environmental and financial oversight by stakeholders We need modern systems that automate, control and streamline processes and support continuous improvement initiatives

Our Business Processes

The Solution
Solution Scope
Gentrack

Cognos TM1
(Performance Management )

(Retail Management)

ESRI

Maximo Spatial

Maximo
Maximo Project Adaptor

Maximo Oracle MEA

Oracle eBusiness
(Financial Management)

Microsoft Project
TRIM (EDMS)

AMC Phase I Mobilis Current Project Work e Asset Managem ent Framewor k Plan

Stage 1: Define Insight and Scoping Future State Definition (Processes, Business Requirements, Structure) Quick Win Improvements

Stage 2: Solution Design Design Detailed Solution Design (AMS, GIS and FMS Interfaces) Software Installation/ Prototyping Construc t AMS Solution Construct

Stage 3: Implementation Implement Generatio n Water Services Power Networks Facilities & Remote Operations Monitoring 2 Months Monitor

Current State Assessment Future State Vision and Design Principles Vendor Prequalification Data Criticality, Status and Gaps Communicati on Plan

Project Mobilisation

We are here

GIS Solution Construct

Corporate Asset Hierarchy

Tender Specification; Vendor Evaluation, Selection & Award Data Management Strategy

Infrastructur Conference Room Pilots & e Acceptance Testing Design & Build; Testing Design Data collection, cleansing and Data Quality Improvement migration Work Policies & Procedures Business Process Change Management Transition Plan Training Design Document ation

Change Management Plan

Business Process Improvement

Updated Business Case 4 Months July - Aug 08

Business Unit Transformation Plan Aug 08 Sept 09

User Training

Oct 09 June 10

July 10 Jun 11

Jul 11 Mar 12

Checkpoint 1A Checkpoint 1 Current State Assessment Revised Business Case Revised Program Plan

Checkpoint 2 Implementation Plan Transition Plan

Checkpoint 3 Continuous Improvement Regime Post Implementation Review

How do utilities use a GIS ?

ESRI suite ArcGIS, desktop products, ESRI mobile and Dekho
Locate our assets and work locations Relate parcel, address, POI and coordinate data - Geocoding Understand context - imagery, physical relationships proximity, distance from a land mark Collect inspection and audit data Visualise, analyse, identify trends and predict future events

Telvents ArcFM product set - Network connectivity

A set of business rules to manage the different characteristics of power, water, sewer and communication models in the ESRI geodatabase Maximo understands Network Manager E.g. trace a water main between valves to identify shut-off blocks

Other Telvent products Responder (OMS) and Distributed Management System (DMS)

Identify & create assets

Develop asset strategies & plans

Plan & manage capital works

Asset Planning & Development

Manage synchronisation

Manage customer service delivery

Supply Chain Management

Contract management

Manage spatial attributes & connectivity

Manage network faults & outages

Manage inventory & logistics

Procure to pay Manage geospatial information Plan, schedule & execute maintenance

Maintenance Management
Manage performance & condition data Manage maintenance history & cost

Manage rotable items

Spatial Management

Manage financial transactions

Manage financial fixed assets

Coordinate budgeting & forecasting

Provide period end processes

Provide project & R&M accounting

Financial Integration

Changes to support new systems

All assets in Maximo
facilities (power stations, pump stations, tanks and bores, treatment plants), network assets, both linear (conductors, cables and pipes) and point (valves and switches)

All locations for assets and works are represented spatially in ESRI and in Maximo

Technical and configuration data for assets is synchronised between Maximo and ESRI OR dynamically accessed on request

All work in Maximo - including capital projects, preventative, corrective and breakdown maintenance, customer requests and faults

Comprehensive fault and outage management processes Enhanced job planning and scheduling processes and practices Extensive PMs Single source of truth for projects - from ideas and business cases to detailed tasks

Benefits of Integrating Maximo and ESRI

What is Maximo Spatial?

Map tabs and dialogs distributed across Maximo to provide:
Dynamic SOA-based solution - ESRI web-service are consumed by Maximo applications; Results and display are configurable Advanced analytics with the ability to overlay different data layers (Power, Water, Sewer) Travel and time optimization using address and locality lookup Fully support fault and outage with trace tools for power, water and sewer

Map Tabs reflects the list tab Map Dialogs select and return results (one or more locations); create assets

GIS features in Maximo

Spatial tools and maps are used by many Maximo applications: assets and locations, service requests, addresses, work orders, projects, preventative maintenance routines

An ESRI feature = A Maximo location or location hierarchy WO polygon is created in ESRI for most Maximo WO

Trace Tools

Used to plan outages

isolate an area of the network so the work can be undertaken safely notify customers of a planned power water outage

Used to calculate the extent of an unexpected outage

notify customers of a power outage calculate customers impacted record outage statistic for the regulator

Demonstration

Faults and outages Reporting a power outage Another customer calls in Dispatching a crew Customer service monitors progress Planning and reporting outages

Questions?