Designing Effective PowerPoint Presentations

Duminda Kuruppuarachchi
Dep. of IT & Decision Sciences University of Sri Jayewardenepura
1

Overview
Big Simple

Clear
Consistent

Progressive

Summary
2

Make it

Big
3

Make it Big (Text)

This is Arial 12

This is Arial 18

This is Arial 24

This is Arial 32

This is Arial 36

This

is Arial 44
4

Make it Big (Text)

This is Arial 12

This is Arial 18

Too Small

This is Arial 24

This is Arial 32

This is Arial 36

This

is Arial 44
5

Make it Big (How to Estimate)

Look at it from 2 metres away 2m

Keep it Simple

Keep it Simple (Text)

Too many colours Too Many Fonts and The 6 x 7 rule

Styles

No more than 6 lines per slide No more than 7 words per line

Keep it Simple (Text)

Instructional Technology: A complex integrated process involving people, procedures, ideas, devices, and organization, for analyzing problems and devising, implementing, evaluating, and managing solutions to those problems in situations in which learning is purposive and controlled (HMRS 5th ed.)

Too detailed !
9

Keep it Simple (Text)

Instructional Technology:
A process involving people, procedures & tools for solutions to problems in learning (HMRS 5th ed.)

Much Simpler

10

Keep it Simple (Table)

Christchurch January February March April May June July August September October November December 11,532,234 1,078,456 17,234,778 16,098,897 8,036,897 16,184,345 8,890,345 8,674,234 4,032,045 2,608,096 5,864,034 12,234,123 Dunedin 14,123,654 12,345,567 6,567,123 10,870,954 10,345,394 678,095 15,347,934 18,107,110 18,923,239 9,945,890 Wellington 3,034,564 16,128,234 16,034,786 7,940,096 14,856,456 4,123,656 18,885,786 17,230,095 9,950,498 5,596,096 6,678,125 3,045,654

Too detailed !
478,023 9,532,111
11

Keep it Simple (Table)

In 106 January February March April May June July August September October November December Christchurch 11 1 17 16 8 16 8 8 4 2 5 12 Dunedin 14 12 6 10 10 0 15 18 18 9 0 Wellington 3 16 16 7 14 4 18 17 9 5 6
12

Much Simpler 9 3

Keep it Simple (Graph)

50 45 40 35 30 25 20 15 10 5 0
January February March April May June July August

Wellington Dunedin Christchurch

Too detailed !
13

September

October

November December

Keep it Simple (Graph)

50 40 30 20 10 0
January March May July

Wellington Dunedin Christchurch

Much Simpler September November

14

Keep it Simple (Picture)

Art work may distract your audience

Artistry does not substitute for content

15

Keep it Simple (Sound)

Sound effects may distract too

Use sound only when necessary

16

Keep it Simple (Animation)

This transition is annoying, not enhancing

"Appear" and "Disappear" are better

17

Keep it Simple (Animation)

2m

Too distracting !
18

Keep it Simple (Animation)

2m

Simple & to the point

19

Make it Clear

20

Make it Clear (Capitalisation)

ALL CAPITAL LETTERS ARE DIFFICULT TO READ Upper and lower case letters are easier

21

Make it Clear (Fonts)

Arial

Z
clear

Times

busy

Z
22

Make it Clear (Fonts)

Times fonts are difficult to read on screen Arial fonts are clearer Italics are difficult to read on screen Normal or bold fonts are clearer Underlines may signify hyperlinks Instead, use colours to emphasise
23

Make it Clear (Numbers)

Use numbers for lists with sequence For example: How to put an elephant into a fridge?
1. Open the door of the fridge 2. Put the elephant in 3. Close the door

How to put a giraffe into a fridge?

24

Make it Clear (Bullets)

Use bullets to show a list without

Priority Sequence Hierarchy, ..

25

Make it Clear (Colours)

Use contrasting colours Light on dark vs dark on light Use complementary colours

26

Make it Clear (Contrast)

Use contrasting colours Light on dark vs dark on light high contrast Use complementary colours
low contrast

27

Make it Clear (Contrast)

Use contrasting colours Light on dark vs dark on light Use complementary colours

This is light on dark

28

Make It Clear (Contrast)

Use contrasting colours Light on dark vs dark on light Use complementary colours

This is dark on light

Make it Clear (Complement)

Use contrasting colours

Light on dark vs dark on light Use complementary colours

These colours do not complement

30

Make it Clear (Complement)

Use contrasting colours

Light on dark vs dark on light Use complementary colours

These colours complement

31

Make it Clear (Size)

Size implies importance

32

Make it Clear (Size)

Size

implies importance

33

Make it Clear (Focal Points)

Focal points direct attention

34

Make it Clear (Focal Points)

Focal points direct attention

35

Be Progressive

36

Types of Instructional Tools

Discovery Learning Individual Constructive Tools Social Constructive Tools

Mode of Instruction

Guided Inquiry

Informational Tools
Individual Instructive Tools Social Communicative Tools

Direct Instruction

Individual

Pair

Group
37

Complexity of Interactions

Types of Instructional Tools

Discovery Learning Individual Constructive Tools Social Constructive Tools

Mode of Instruction

Guided Inquiry

Informational Tools
Individual Instructive Tools Social Communicative Tools

Direct Instruction

Individual

Pair

Group
38

Complexity of Interactions

Understanding Technology
Mouse Main Storage
Function key Software Floppy disk

I/O Error CPU

User interface Debugger Backup system Too many & not focused
39

Understanding Technology
Mouse Main Storage
Function key Software Floppy disk

I/O Error CPU

User Progressive & interface thus focusedDebugger Backup system
40

Be Consistent

41

Be Consistent

Differences draw attention Differences may imply importance Use surprises to attract not distract

42

Be Consistent

Differences draw attention

Differences may imply importance Use surprises to attract not distract

This tick draws attention

43

Be Consistent

Differences draw attention

o

Differences may imply importance

Use surprises to attract not distract

These differences distract!

44

Be Consistent

Differences draw attention Differences may imply importance Use surprises to attract not distract
This implies importance

45

Be Consistent

Differences draw attention Differences may imply importance Use surprises to attract not distract

Confusing differences!

46

Be Consistent

Differences draw attention Differences may imply importance Use surprises to attract not distract

This surprise attracts

47

Be Consistent

Differences draw attention Differences may imply importance Use surprises to attract not distract

These distract!
48

In Summary

Big Simple Clear Progressive Consistent

49

Some Final Words

Communication is the key Text to support the communication Pictures to simplify complex concepts Animations for complex relationships Visuals to support, not to distract Sounds only when absolutely necessary
50

Thank you

51